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File #: 24-1404    Version: 1 Name: 8/19/24 - FY25 Aggregate Materials and Hauling Services
Type: Resolution Status: Passed
File created: 8/19/2024 In control: City Council
On agenda: 8/19/2024 Final action: 8/19/2024
Enactment date: 8/19/2024 Enactment #: R-24-332
Title: Resolution to Approve a Two (2) Year Purchase Order for Aggregate Materials and Hauling Services for Excavation and Street Sweeping Waste from Stone Transport Limited Partnership, ITB-4750 ($349,385.00 Annually)
Attachments: 1. ITB 4750 Bid Tab.pdf, 2. ITB_4750_Document.pdf, 3. Stone Transport LP Bid.pdf

Title

Resolution to Approve a Two (2) Year Purchase Order for Aggregate Materials and Hauling Services for Excavation and Street Sweeping Waste from Stone Transport Limited Partnership, ITB-4750 ($349,385.00 Annually)

Memorandum

Attached for your review and consideration for approval is a resolution authorizing up to $349,385.00 annually for the purchase of aggregate materials and for hauling excavation waste materials (“spoils”) with Stone Transport Limited Partnership.

 

The bid was advertised on the City’s Website and on the Michigan Inter-governmental Trade Network (MITN) website. Four (4) bids were received and publicly opened on July 9, 2024. Stone Transport Limited Partnership was determined to be the lowest responsible bidder for both aggregate materials and spoils hauling.

 

The four bidders were:

1. Stone Transport Limited Partnership

2. Farmer & Underwood Trucking, Ltd.

3. Ellsworth Industries

4. GFL

 

The recommended purchase order to Stone Transport LP for aggregate materials and excavation spoils hauling are for normal maintenance activities such as water main break repairs, stormwater outfall restoration, forestry stump removal and tree planting and street maintenance activities.

 

Budget/Fiscal Impact: Funding is available in the appropriate approved FY25 Public Works Operations and Maintenance budgets.  Costs will be charged as appropriate and funding will be available in subsequent annual budgets if approved by Council.

 

Stone Transport Limited Partnership complies with the City’s Non-Discrimination and Living Wage ordinances.

Staff

Prepared by:                         Paul Matthews, Public Works Manager

Reviewed by:                          Sue McCormick, Interim Public Services Area Administrator

Approved by:                          Milton Dohoney Jr., City Administrator

Body

Whereas, Public Works needs to purchase aggregate materials used for maintenance, repair and replacement work performed on streets, the water supply, sewage disposal, stormwater system and the urban forest;

 

Whereas, Excavation waste (“spoils”) and street sweeping waste must be hauled off site for disposal;

 

Whereas, Four competitive bids (ITB-4750) were received by the Procurement Unit on July 9, 2024;

 

Whereas, Stone Transport Limited Partnership was determined to be a responsible bidder for both aggregate materials and spoils hauling;

 

Whereas, Funding is available in the appropriate approved FY25 Public Works Operations and Maintenance budgets; and

 

Whereas, Stone Transport Limited Partnership complies with the City’s Non-Discrimination and Living Wage ordinances;

 

RESOLVED, That Council approve a two (2) year purchase order for aggregate materials and hauling services for excavation and street sweeping waste with Stone Transport Limited Partnership in an amount not to exceed $349,385.00, annually, subject to the annual appropriation of funds; and

 

RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.