Title
Resolution to Approve a Purchase Order for the Rental of Street Sweepers from MacQueen Equipment Co. (MI Deal - NTE $103,740.00)
Memorandum
The attached resolution approves the rental of street sweepers at a total cost not to exceed $103,740.00 from MacQueen Equipment, formally Bell Equipment Co., for use by the Public Services Area, Public Works Unit. MacQueen Equipment of Lake Orion, MI was awarded a contract for rental street sweepers under the MI Deal (#071B7700091) cooperative purchasing program.
The City rents additional street sweepers each fall as part of our leaf pickup program. It is not cost effective for the City to own and maintain this additional equipment year-round so rental equipment is an excellent solution. Additionally, the City will have occasions to rent equipment to deal with short term needs related to specific events or that result from a sweeper being out of service for repairs for an extended period of time.
Public Works has requested the rental of three street sweepers for two months each for leaf pickup. At the rate of $11,790.00 per month, those sweepers rent for $70,740.00. Pickup and delivery currently runs $500.00 per sweeper, each way, for an additional $3,000.00. A contingency in the amount of $30,000.00 has been included to cover additional rental time because of the uncertainty of leaf collection season, other special events or if needed because of an extended repair impacting our regular sweepers. With the contingency, the total not to exceed amount is $103,740.00 for the leaf collection program equipment.
MacQueen Equipment complies with the requirements of the City's Conflict of Interest and Non-Discrimination ordinances.
Budget/Fiscal Impact: Funding for the rental of street sweepers is included in the approved FY24 Storm Water Fund and FY24 Solid Waste Fund operations and maintenance budgets.
Staff
Prepared by: CJ Stegink, Fleet Supervisor
Matthew J. Kulhanek, Fleet & Facilities Unit Manager ...
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