Title
Resolution to Approve a Construction Contract with Bailey Excavating, Inc. for the Broadway Water Main and Resurfacing Project ($3,242,493.43)
Memorandum
Attached for your review and approval, please find a resolution to approve a construction contract between the City of Ann Arbor and Bailey Excavating, Inc. in the amount of $3,242,493.43 for the Broadway Water Main and Resurfacing Project (RFP 23-04).
The scope of this project includes the following:
• Water Main replacement between Jones Dr. and Baits Dr.
• Transfer of water services to the existing 12-inch water main on Broadway between Traver Creek and Jones Dr.
• Replacement of drainage structures
• Sidewalk gap filling along west side of the road between Highland Apartments and just past Broadview Lane
• Pedestrian crossing improvements and ADA compliant sidewalk ramps
• Resurfacing of the roadway
The construction of the project is scheduled to occur between April and August of 2023.
Engineering staff supervised the creation of plans and contract documents for the project and issued the Request for Proposals through the City’s Procurement Unit. On January 26, 2023, two proposals were received for this work. A selection committee comprised of Public Services staff reviewed the proposals and determined which proposal was the best value based on the criteria in ORD-21-41 (note that the revised ordinance had not yet gone into effect at the time the RFP was issued):
• Qualifications, Experience, & Accountability (20%)
• Workplace Safety (20%)
• Workforce Development (20%)
• Social Equity & Sustainability (20%)
• Schedule of Pricing/Cost (20%)
After reviewing and scoring the proposals, staff ranked the responding firms in the following order:
1. Bailey Excavating, Inc.
2. Pamar Enterprises, Inc.
Bailey Excavating, Inc. received the higher score among the proposals reviewed by the selection committee. Therefore, staff recommends entering into a contract with Bailey Excavating, Inc. for this project. Bailey Excavating, Inc. complies with the City’s Non-Discrimination and Living Wage ordinances.
Budget/Fiscal Impact: This project is included in the FY24-29 Capital Improvements Plan (UT-WS-16-32, and TR-SC-21-01). The estimated total cost of the project is $4,635,000. Funding for the project is included in the approved capital budgets of the Water Supply System, Sidewalk Construction Millage, and the Street, Bridge and Sidewalk Millage Fund.
Fund Project Cost
Water Supply System Fund $ 2,460,000
Street, Bridge and Sidewalk Millage Fund $ 2,000,000
Sidewalk Construction Millage Fund $ 175,000
Total $ 4,635,000
Staff
Prepared by: Nicholas S. Hutchinson, P.E., City Engineer
Reviewed by: Brian Steglitz, Public Services Area Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, The existing water mains and road surface along Broadway Street are in poor condition and undersized and are in need of replacement;
Whereas, The Capital Improvements Plan (CIP) includes the Broadway Street Water Main and Resurfacing Project (UT-WS-16-32 and TR-SC-21-01);
Whereas, The City of Ann Arbor received two proposals for this work on January 26, 2023 and Bailey Excavating, Inc. received the higher score among the proposals reviewed by the selection committee; and
Whereas, It is now necessary to enter into a contract with Bailey Excavating, Inc. for the performance of this work;
RESOLVED, That City Council approves a construction contract with Bailey Excavating, Inc. in the amount of $3,242,493.43 for the Broadway Water Main and Resurfacing Project (RFP 23-04);
RESOLVED, That a contingency amount of $327,000.00 be established within the project budget and that the City Administrator be authorized to approve construction change orders not to exceed that amount, in order to satisfactorily complete this project;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said agreement after approval as to substance by the City Administrator and approval as to form by the City Attorney;
RESOLVED, That the City make the following declaration for the purpose of complying with the reimbursement rules of Treasury Regulations 1.150-2 pursuant to the Internal Revenue Code of 1986, as amended: that the City reasonably expects to reimburse itself for expenditures for the costs of the Project with proceeds of Bonds; and
RESOLVED, That the City Administrator be authorized to take necessary administrative actions to implement this resolution, including issuing temporary and permanent Traffic Control Orders and night work authorizations as required for the construction of the project.