Title
Resolution to Authorize a Best Source Purchase Order for Removal of Residuals to Prolime Corporation (Not to Exceed $270,000.00)
Memorandum
Attached for your review and consideration for approval is a resolution authorizing a best source purchase order of up to $270,000.00, for the removal of water treatment residuals, with Prolime Corporation.
Lime softening residuals are generated at the Water Treatment Plant by the softening process. The residuals have been designated by the Michigan Department of Agriculture to be used as a soil amendment on farmland. Additionally, they are approved as a soil ad-mixture to fill gravel pits. Prolime is currently the vendor that hauls these residuals to their ultimate destination.
The City's contract with Prolime had available renewals that the City has planned to exercise due to their competitive pricing and reliable service. However, due to fuel cost increases, Prolime is not able to meet their proposed contract pricing. Prolime's current rate is $208.00 per dump.
The City will be rebidding this work to ensure it receives a competitive price for services. This purchase order will enable us to continue current services until a new RFP can be advertised and a new contract executed.
Prolime Corporation complies with the City's Non-Discrimination and Living Wage Ordinances.
Budget/Fiscal Impact: Funds are available in the FY23 Water Supply System Operations and Maintenance Budget.
Staff
Prepared by: Jeff Keown, Assistant Water Plant Manager
Reviewed by: Brian Steglitz, Public Services Area Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, Pro Lime Corporation complies with the City's Non-Discrimination and Living Wage Ordinances;
Whereas, Funding is available in the approved FY23 Water Supply System Operations and Maintenance budget; and
Whereas, Hauling is estimated to be an average of $30,000.00 per month. The total purchase amount is not to exceed $270,000.00;
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