Title
Resolution to Approve Amendment No. 3 to the License and Services Agreement with Tyler Technologies, Inc., Amend the FY23 Budget, and Appropriate Necessary Funds ($169,764.00) (8 Votes Required)
Memorandum
The City has contracted with Tyler Technologies, Inc. to provide an enterprise land management and permitting software as a replacement for our existing TRAKiT and eTRAKit system in the License and Services Agreement dated July 3, 2019 (the Agreement).
Amendment No. 3 to the Agreement is for the purpose of securing additional user licenses, service hours, and post-implementation support from Tyler Technologies, Inc.
The project team anticipates the need for additional user licenses for new hires and expanded use throughout the organization as cross-functional team interest increases. Service hours are also needed to aide in the deployment of major updates and custom reports requested by staff. Post-implementation support hours are requested of the vendor based on the organization's need to redefine the system for community interface and internal operations.
Budget/Fiscal Impact: The City’s project team is requesting to amend the FY23 budget for the Construction Code Fund by $169,764.00.
This total reflects Tyler Technologies, Inc.’s quote for service hours and licenses of $111,470.00, a quote for post-implementation support hours of $30,000, and a 20% contingency.
Staff
Prepared by: Lisha Turner-Tolbert, Building and Rental Services Manager
Reviewed by: Derek Delacourt, Community Services Area Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, The City project team for the new land management and permitting software has requested additional services hours, user licenses and post-implementation support not covered in the current contract;
Whereas, The City wishes to amend its existing contract with Tyler Technologies, Inc. for additional service hours, user licenses, and post-implementation support to define the system for customer interface and internal operations for an amount not to exceed $169,764.00; and
Whereas, Funding is available but unbudgeted in the Construction Code Fund for the necessary additional services;
RESOLVED, That City Council approve Amendment No. 3 to the License and Services Agreement with Tyler Technologies, Inc. and appropriate $169,764 from the FY23 Construction Code Fund fund balance to the FY23 Construction Code Fund expenditure budget for the purpose of additional implementation and deployment service hours from Tyler Technologies, Inc;
RESOLVED, That City Council approve and appropriate a twenty percent (20%) contingency in the amount of $28,294 from the FY23 Construction Code Fund fund balance to the FY23 Construction Code Fund expenditure budget, subject to City Administrator approval;
RESOLVED, That all amounts authorized herein are without regard to fiscal year; and
RESOLVED, That the City Administrator be authorized to take all necessary actions to implement this resolution including any changes or amendments that do not exceed the contingency amount.