Title
Resolution to Amend a Purchase Order with Bell Equipment Company for Parts and Repair Services ($100,000.00)
Memorandum
On July 11, 2022, the City issued a sole-best source purchase order (#2023-0059) in the amount of $74,999.00 to Bell Equipment Company for replacement parts and repair services to the City's fleet of vehicles. As a result of two vehicle accidents, a significant increase in parts costs and other unanticipated expenses, additional funds will need to be added to the purchase order. Bell Equipment is the sole supplier of parts and repair services for many pieces of City owned equipment including Elgin (street sweepers), Heil (front load refuse trucks), and Trackless (grounds/snow equipment).
Additional funds in the amount of $100,000.00 are requested, bringing the amended purchase order total to $174,999.00. Most of that request is a result of an accident to asset #8522, a 2021 front load refuse truck, that requires nearly $55,000.00 in outside parts and repairs. A second 2021 front load refuse truck sustained damages in an accident that required nearly $10,000.00 in parts. Our street sweeper fleet has also added some unanticipated repairs costs this fiscal year. Across most of our suppliers, inflationary pressures have impacted repair parts with double digit price increases over last year.
Budget/Fiscal Impact: Funding for this increase is available in the FY23 Fleet Services Fund Operations and Maintenance Budget.
Bell Equipment Company complies with the City's Conflict of Interest and Non-Discrimination ordinance requirements.
Staff
Prepared by: Matthew J. Kulhanek, Fleet & Facilities Unit Manager
Reviewed by: John Fournier, Deputy City Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, The City approved a purchase order with Bell Equipment Company in the amount of $74,999.00 for repair parts and services for FY2023;
Whereas, As a result of two vehicle accidents, significant price increases a...
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