Title
Resolution to Approve a Two (2) year Purchasing Agreement for Aggregate Materials and Hauling Services for Excavation and Street Sweeping Waste from Farmer & Underwood Trucking, Ltd., ITB-4723 ($280,780.95 annually)
Memorandum
Attached for your review and consideration for approval is a resolution authorizing up to $280,780.95 annually for the purchase of aggregate materials and for hauling excavation waste materials (“spoils”) with Farmer & Underwood Trucking, Ltd.
The bid was advertised on the City’s Website and on the Michigan Inter-governmental Trade Network (MITN) website. Three (3) bids were received and publicly opened on August 5, 2022. Farmer and Underwood Trucking was determined to be the lowest responsible bidder for both aggregate materials and spoils hauling.
The three bidders were:
1. Farmer & Underwood Trucking, Ltd.
2. Ellsworth Industries
3. AMS Grounds
The recommended purchase order to Farmer & Underwood Trucking, Ltd. for aggregate materials and excavation spoils hauling are for normal maintenance activities such as water main break repairs, stormwater outfall restoration, forestry stump removal and tree planting and street maintenance activities.
Budget/Fiscal Impact: Funding is available in the appropriate approved FY23 Public Works Operations and Maintenance budgets. Costs will be charged as appropriate and funding will be available in subsequent annual budgets if approved by Council.
Farmer and Underwood Trucking, Ltd. complies with the City’s Non-Discrimination and Living Wage ordinances.
Staff
Prepared by: Paul Matthews, Assistant Public Works Manager
Reviewed by: Molly Maciejewski, Public Works Manager
Brian Steglitz, Interim Public Services Area Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, Public Works needs to purchase aggregate materials used for maintenance, repair and replacement work performed on streets, the water supply, sewage disposal, stormwater system and the urban forest;
Whereas, Excavation waste (“spoils”) and street sweeping waste must be hauled off site for disposal;
Whereas, Three competitive bids (ITB-4723) were received by the Procurement Unit on August 5, 2022;
Whereas, Farmer & Underwood Trucking, Ltd. was determined to be a responsible bidder for both aggregate materials and spoils hauling;
Whereas, Funding is available in the appropriate approved FY23 Public Works Operations and Maintenance budgets; and
Whereas, Farmer and Underwood Trucking, Ltd. complies with the City’s Non-Discrimination and Living Wage ordinances;
RESOLVED, That Council approve a two (2) year purchase agreement of aggregate materials and hauling services for excavation and street sweeping waste with Farmer & Underwood Trucking, Ltd.in the amount not to exceed $280,780.95, annually, subject to the annual appropriation of funds; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.