Title
Resolution to Approve a Contract with Margolis Companies, Inc. for the Purchase, Delivery and Planting of Trees along City Street Rights-of-Way ($474,075.00; RFP 22-56)
Memorandum
Attached for your review and action is a resolution to approve a contract with Margolis Companies, Inc. in the amount of $474,075.00 for the planting of trees along City street rights-of-way.
RFP 22-56 was issued on BidNet for Street Tree Planting, which included the purchase, delivery, and planting of 1,000 trees along City street rights-of-way, and a one-year guarantee. One bid was received and opened on June 7, 2022. Margolis Companies, Inc., was the sole bidder and submitted a bid in the amount of $474,075.00.
Staff recommends awarding the contract to Margolis Companies, Inc. after evaluation of their proposal.
The 1,000 street trees to be planted as part of this project will be planted in areas identified in the FY2023 Street Tree Planting Plans. The Street Tree Planting Plans, which were included as part of RFP 22-56, are attached. Street trees decrease the quantity of stormwater runoff and improve the quality of the run-off that reaches local lakes and streams.
Sustainability Framework
The work completed through this contract will help to achieve tree canopy targets identified in the Urban and Community Forest Management Plan, adopted by City Council in June 2014 (R-14-0696). In addition, it will help further goals in the City’s Sustainability Framework, including Sustainable Systems, Clean Air and Water and Healthy Ecosystem.
Budget/Fiscal Impact: The total cost of the tree planting project including contingency is $521,483.00. Funding is available in the Stormwater Sewer System Capital Budget.
The resolution includes a request for a 10% contingency in the amount of $47,408.00 to cover potential change orders to be approved by the City Administrator.
Staff
Prepared by: Tiffany Giacobazzi, Urban Forest/Natural Resource Planning Coordinator, Public Works
Reviewed by: Molly Maciejewski, Public Works Manager
Brian Steglitz, Interim Public Services Area Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, Ann Arbor’s urban and community forest is a defining and valued characteristic of the City that residents call “Tree Town,” making it a desirable place to live, work and play;
Whereas, The City’s Urban and Community Forest Management Plan has identified tree planting as an important component in maintaining a sustainable urban forest;
Whereas, Street trees help mitigate problems associated with stormwater runoff;
Whereas, Bids were received by the Procurement Unit on June 7, 2022, and Margolis Companies, Inc. of Ypsilanti, Michigan was the responsible bidder at $474,075.00;
Whereas, The contract provides for an extension of two (2) one-year terms, subject to the same terms, conditions and pricing of the original contract, if agreeable by the City and Contractor;
Whereas, Margolis Companies, Inc. complies with the City’s Non-Discrimination and Living Wage Ordinances; and
Whereas, Funds are available in the approved Stormwater Sewer System Capital Budgets.
RESOLVED, That City Council approve a General Services Agreement with Margolis Companies, Inc. in the amount of $474,075.00 for the purchase, delivery and planting of trees along City street rights-of-way (RFP 22-56);
RESOLVED, That a contract contingency in the amount of $47,408.00 (10%) be established and the City Administrator be authorized to approve change orders to the contract with Margolis Companies, Inc. not to exceed that amount, in order to satisfactorily complete this project;
RESOLVED, That the City Administrator be authorized to extend the agreement for two (2) one-year terms, provided both parties agree to extension subject to the same terms, conditions and pricing of the original contract and availability of funding;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said agreement after approval as to form by the City Attorney and approval as to substance by the City Administrator;
RESOLVED, That funding for the contract and contingency amount be available for the life of the project until expended without regard to fiscal year; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.