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File #: 21-1242    Version: 1 Name: 8/2/21 Multi-Year Preventative Maintenance with Hedrick Associates
Type: Resolution Status: Passed
File created: 8/2/2021 In control: City Council
On agenda: 8/2/2021 Final action: 8/2/2021
Enactment date: 8/2/2021 Enactment #: R-21-286
Title: Resolution to Approve Purchase of Multi-Year Support and Maintenance Contract from Hedrick Associates ($90,367.20)
Attachments: 1. Ann Arbor Vertiv Scope of Work.pdf, 2. City of Ann Arbor maintenance- Mideal - 41419.pdf
Resolution to Approve Purchase of Multi-Year Support and Maintenance Contract from Hedrick Associates ($90,367.20)
Attached for your review and action is a resolution authorizing a purchase of support and preventative maintenance from Hedrick Associates for $90,367.20. This proposal has been competitively bid through MiDEAL. Hedrick Associates is a local reseller for Vertiv, a leading name in the industry.

Budget/Fiscal Impact: Funding for the Firewall maintenance and support is available in the FY2022 ($27,538.20) and FY2023 ($27,538.20) Information Technology Services Unit budgets. This expense will be budgeted for in the FY2024 ($37,913.48) Information Technology Services Unit budget.

This preventative maintenance covers two Uninterruptible Power Supplies (UPS) in the primary City of Ann Arbor data center and a third UPS in our secondary data center. The battery systems for these UPS are also a part of this agreement. Maintenance to the computer room air conditioning (CRAC) system in the primary data center is also included. These systems are critical to keeping the City of Ann Arbor server infrastructure online and protected.
Prepared by: Jen Grimes, IT Infrastructure and Cybersecurity Manager
Reviewed by: Tom Shewchuk, IT Director
Approved by: Tom Crawford, City Administrator
Whereas, The attached proposal will provide services to maintain critical infrastructure systems required to run the City of Ann Arbor data center; and

Whereas, Funding for this maintenance and support service is available in the FY2022 ($27,538.20) IT Service Unit budget and the remaining FY2023 ($27,538.20) and FY2024 ($37,913.48) amounts are planned to be budgeted in those fiscal years.

Whereas, The City procured this service with Hedrick Associates through MiDEAL cooperative purchasing arrangement in accordance with City Code section 1:316(2);

RESOLVED, That City Council approve a purchase order with Hedrick Associates for preventativ...

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