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File #: 21-0525    Version: 1 Name: 4/5/21 Resolution to Renew a Contract with Passport Labs, Inc. for Parking Enforcement Hardware, Software and Services for FY22, F23 and Subsequent Fiscal Years ($350,000)
Type: Resolution Status: Passed
File created: 4/5/2021 In control: City Council
On agenda: 4/5/2021 Final action: 4/5/2021
Enactment date: 4/5/2021 Enactment #: R-21-113
Title: Resolution to Renew a Contract with Passport Labs, Inc. ("Passport"), Formerly Known as Complus Data Innovations, Inc., for Parking Enforcement Hardware, Software and Services for FY22, FY23 and Subsequent Fiscal Years ($350,000).
Attachments: 1. Passport Inc Amendment No. 1.pdf
Title
Resolution to Renew a Contract with Passport Labs, Inc. ("Passport"), Formerly Known as Complus Data Innovations, Inc., for Parking Enforcement Hardware, Software and Services for FY22, FY23 and Subsequent Fiscal Years ($350,000).
Memorandum
The attached resolution requests approval to renew the existing contract with Passport Labs, Inc. ("Passport"), formerly known as Complus Data Innovations, Inc. for parking enforcement related hardware, software and parking ticket processing services.

Budget/Fiscal Impact: This will be budgeted in the FY22 General Fund Police Department budget and shall be budgeted in subsequent years.

The City and Passport agree to a contract addendum, the first since the 2013 contract when Passport was selected through a competitive bid purchasing process. Following the initial extension of three (3) additional years ending on November 14, 2021, the Parties agree to extend the Agreement for an additional two (2) year term, effective through November 14, 2023. Thereafter, the Agreement shall automatically renew for successive, one (1) year periods unless either Party provides written notice of intent not to renew at least three hundred sixty-five (365) days prior to each renewal date.

All other terms and conditions of the contract, including pricing, remain as-is without change in the original 2013 contract.

The current contract expires on November 30th, 2021. This extension allows the City time to work on evaluating upgrades to the existing platform and assess functionality for the City's needs. After a more thorough needs assessment by City staff of parking enforcement technology and related services, the City may issue a full RFP process if deemed necessary. It's possible due to the complexity mentioned above that multiple RFPs may be needed to cover the same services provided by Passport.

Passport complies with the requirements of the City's non-discrimination and living wage ordinances.
Staff
Prepared by: Jason Mc...

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