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File #: 20-1020    Version: 1 Name: 8/6/20 2020 Public Works Operating Aggregates
Type: Resolution Status: Passed
File created: 8/6/2020 In control: City Council
On agenda: 8/6/2020 Final action: 8/6/2020
Enactment date: 8/6/2020 Enactment #: R-20-299
Title: Resolution to Approve a Two (2) year Purchasing Agreement for Aggregate Materials and Hauling Services for Excavation and Street Sweeping Waste from Farmer & Underwood Trucking, Ltd., ITB-4637 ($241,732.50)
Attachments: 1. ITB_4637_Document.pdf, 2. Bid Tab ITB 4637.pdf

Title

Resolution to Approve a Two (2) year Purchasing Agreement for Aggregate Materials and Hauling Services for Excavation and Street Sweeping Waste from Farmer & Underwood Trucking, Ltd., ITB-4637 ($241,732.50)

Memorandum

Attached for your review and consideration for approval is a resolution authorizing up to $241,732.50 for the purchase of aggregate materials and for hauling excavation waste materials (“spoils”) with Farmer & Underwood Trucking, Ltd.

 

The bid was advertised on the City’s Website and on the Michigan Inter-governmental Trade Network (MITN) website. Five (5) bids were received and publicly opened on July 2, 2020. Farmer and Underwood Trucking was determined to be the lowest responsible bidder for both aggregate materials and spoils hauling.

 

The five bidders were:

1.                     Farmer & Underwood Trucking, Ltd.

2.                     Ellsworth Industries

3.                     Osburn Industries

4.                     AMS Grounds

5.                     Jackies Transport

 

The recommended purchase order to Farmer & Underwood Trucking, Ltd. for aggregate materials and excavation spoils hauling are for normal maintenance activities such as water main break repairs, stormwater outfall restoration, forestry stump removal and tree planting and street maintenance activities.

 

Budget Impact:  Funding is available in the approved FY21 Public Works Operations and Maintenance budgets to be charged as appropriate and will be available in subsequent annual budgets if approved by Council. 

 

Farmer and Underwood complies with the City’s Non-Discrimination and Living Wage ordinances.

Staff

Prepared by:      Paul Matthews, Assistant Public Works Manager

Reviewed by:     Molly Maciejewski, Public Works Manager 

Reviewed by:     Craig Hupy, Public Services Area Administrator

Approved by:     Tom Crawford, Interim City Administrator

Body

Whereas, Public Works needs to purchase aggregate materials used for maintenance, repair and replacement work performed on streets, the water supply, sewage disposal, stormwater system and the urban forest;

 

Whereas, Excavation waste (“spoils”) and street sweeping waste must be hauled off site for disposal;

 

Whereas, Five competitive bids (ITB-4637) were received by the Procurement Unit on July 2, 2020;

 

Whereas, Farmer & Underwood Trucking, Ltd. was the lowest responsible bidder for both aggregate materials and spoils hauling;

 

Whereas, Funding is available in the approved FY21 Public Works Operations and Maintenance budgets; and

 

Whereas, Farmer & Underwood Trucking, Ltd. complies with the City’s Non-Discrimination and Living Wage ordinances;

 

RESOLVED, That Council approve the two (2) year purchase agreement of aggregate materials and hauling services for excavation and street sweeping waste with Farmer & Underwood Trucking, Ltd. in the amount not to exceed $241,732.50, annually, subject to the annual appropriation of funds;

 

RESOLVED, That the City Administrator be authorized to renew the purchase agreement for up to two one-year periods providing both parties agree to an extension and subject to the annual appropriation of funds; and

 

RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.