Title
Resolution to Ratify an Emergency Purchase Order Request to Cummins Bridgeway LLC for Additional Spending for the Repair of a Front Load Refuse Truck ($25,000.00)
Memorandum
The attached resolution ratifies and approves the emergency increase of purchase order authorization to Cummins Bridgeway LLC, for the repair of a front load refuse truck, by the City Administrator. Due to a significant engine repair on vehicle #8517, a 2013 Mack CNG front load refuse truck, a request was made from the Fleet & Facilities Unit for an emergency increase of purchase order authorization to fund the repair of this vehicle. Cummins Bridgeway, the sole local dealer for Cummins engine parts, provided a repair quote in the amount of $21,922.56. This truck is a front line vehicle and getting it repaired and returned to service is a priority.
The City had an existing purchase order with Cummins Bridgeway that was issued in the amount of $70,000.00 for parts and repairs to City vehicles for FY20. The balance remaining on this purchase order is not adequate to cover the engine repair cost so additional purchase authorization was needed. As provided in City Code Chapter 14, 1:316, the Fleet & Facilities Unit received authorization of an emergency purchase order to Cummins Bridgeway in the amount of $25,000.00 for a total purchase order authorization of $95,000.00.
Public Works/Solid Waste had three front load refuse trucks used on a daily basis to service commercial dumpster customers. All three of these trucks have passed their replacement dates as the City determines if it will continue with commercial dumpster service. In early April, one of the three front load trucks was permanently removed from service due to a blown engine. With the pandemic and reduced commercial waste generation, two trucks were initially able to serve the market. When #8517 went down and waste generation increased, a front load truck was rented but it has limited functionality and the rental cos...
Click here for full text