Title
Resolution to Ratify an Emergency Purchase Order Request to Cummins Bridgeway LLC for Additional Spending for the Repair of a Front Load Refuse Truck ($25,000.00)
Memorandum
The attached resolution ratifies and approves the emergency increase of purchase order authorization to Cummins Bridgeway LLC, for the repair of a front load refuse truck, by the City Administrator. Due to a significant engine repair on vehicle #8517, a 2013 Mack CNG front load refuse truck, a request was made from the Fleet & Facilities Unit for an emergency increase of purchase order authorization to fund the repair of this vehicle. Cummins Bridgeway, the sole local dealer for Cummins engine parts, provided a repair quote in the amount of $21,922.56. This truck is a front line vehicle and getting it repaired and returned to service is a priority.
The City had an existing purchase order with Cummins Bridgeway that was issued in the amount of $70,000.00 for parts and repairs to City vehicles for FY20. The balance remaining on this purchase order is not adequate to cover the engine repair cost so additional purchase authorization was needed. As provided in City Code Chapter 14, 1:316, the Fleet & Facilities Unit received authorization of an emergency purchase order to Cummins Bridgeway in the amount of $25,000.00 for a total purchase order authorization of $95,000.00.
Public Works/Solid Waste had three front load refuse trucks used on a daily basis to service commercial dumpster customers. All three of these trucks have passed their replacement dates as the City determines if it will continue with commercial dumpster service. In early April, one of the three front load trucks was permanently removed from service due to a blown engine. With the pandemic and reduced commercial waste generation, two trucks were initially able to serve the market. When #8517 went down and waste generation increased, a front load truck was rented but it has limited functionality and the rental cost is prohibitive for long term use. After exploring rental options and speaking with the Public Works Unit Manager, Molly Maciejewski, we agreed getting this vehicle repaired as soon as possible was out best option.
Budget/Fiscal Impact: Funding is available in the approved FY20 Fleet Services Operations and Maintenance budget.
Cummins Bridgeway LLC complies with the requirements of the City’s Conflict of Interest and Non-Discrimination ordinances.
Staff
Prepared by: Matthew J. Kulhanek, Fleet & Facilities Manager
Reviewed by: John Fournier, Assistant City Administrator
Approved by: Tom Crawford, Interim City Administrator
Body
Whereas, Additional spending approval for the repair of City vehicle #8517 was necessary to make significant engine repairs on the front load refuse truck and return it back to service;
Whereas, Cummins Bridgeway LLC was issued a purchase order in the amount of $70,000.00 for parts and repairs of City vehicles for FY20 and an additional $25,000.00 in purchase authorization was necessary to make this emergency repair;
Whereas, Cummins Bridgeway LLC complies with the requirements of the City’s Conflict of Interest and Non-Discrimination ordinances; and
Whereas, The Interim City Administrator has exercised Chapter 14, Section 1:316 for an emergency purchase order for this repair;
RESOLVED, That Council ratifies the emergency purchase order issued by the Interim City Administrator under Chapter 14, Section 1:316 of the Ann Arbor City Code to Cummins Bridgeway LLC in the amount of $25,000.00, for a total purchase order authorization of $90,000.00, for the emergency repair of the City’s refuse truck #8517; and
RESOLVED, That the Interim City Administrator be authorized to take necessary administrative action to implement this resolution.