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File #: 19-2083    Version: 1 Name: 11/18/19 - AclaraONE Maintenance Fees
Type: Resolution Status: Passed
File created: 11/18/2019 In control: City Council
On agenda: 11/18/2019 Final action: 11/18/2019
Enactment date: 11/18/2019 Enactment #: R-19-512
Title: Resolution to Approve Annual Software Support, Maintenance and License Fees Agreement for AclaraONE with Aclara Technologies LLC ($35,400.00)
Attachments: 1. Aclara_Maintenance_Agreement.pdf, 2. Aclara_Maintenance_Pricing.pdf
Title
Resolution to Approve Annual Software Support, Maintenance and License Fees Agreement for AclaraONE with Aclara Technologies LLC ($35,400.00)
Memorandum
Attached for your review and action is a resolution approving an agreement with Aclara Technologies LLC in the amount of $35,400.00 for the AclaraONE annual software support, maintenance and license fees.

Aclara Technologies LLC, is the developer of the advanced metering infrastructure communication network used by the City to remotely read water meters. AclaraONE is the software solution used by utility employees to access and analyze meter data, provide customer care and capture reads for billing.

It is imperative to maintain the support, maintenance and license fee agreement with Aclara Technologies LLC in order to receive applications updates and maintain customer support for the software.

In order to maintain service continuity, staff recommends the approval of this agreement for an additional four (4) years, subject to budget appropriations by Council, with the agreed upon 5% price increase per year

Budget/Fiscal Impact: Funds for this purchase are available in the approved Water Supply System and Sewage Disposal Operations and Maintenance Budgets. Future fiscal years are subject to budget approval by City Council.

Year 1 of the agreement is $35,400.00, each subsequent year the price will escalate by 5%. A service contingency is also recommended annually for $5,000.00 to provide flexibility for additional as-needed services.

Year
Annual Base Fee
Contingency
Total
Year 1
$35,400.00
$5,000.00
$40,400.00
Year 2
$37,170.00
$5,000.00
$42,170.00
Year 3
$39.028.50
$5,000.00
$44,028.50
Year 4
$40,979.93
$5,000.00
$45,979.93
Year 5
$43,028.93
$5,000.00
$48,028.93

Aclara Technologies LLC complies with the requirements of the City's Non-discrimination and Living Wage ordinances.
Staff
Prepared by: Paul Matthews, Public Works Unit Assistant Manager
Reviewed by: Molly Maciejewski, Public Work...

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