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File #: 19-0663    Version: 1 Name: 081919 - Tyndale Uniforms RFP 19-15
Type: Resolution Status: Passed
File created: 8/19/2019 In control: City Council
On agenda: 8/19/2019 Final action: 8/19/2019
Enactment date: 8/19/2019 Enactment #: R-19-383
Title: Resolution to Approve a General Services Agreement with Tyndale Enterprises, Inc. to Implement the Public Services Area Managed Clothing (Uniform) Program (RFP# 19-15)
Attachments: 1. RFP_19-15_Document.pdf, 2. RFP_19-15_Addendum1.pdf, 3. RFP_19-15_ProposalTab.pdf, 4. 032218 PS Managed Clothing Program Signed.pdf, 5. Tyndale GSA 7-31-19.pdf, 6. Tyndale GSA 8-12-19 - Tyndale signed.pdf
Title
Resolution to Approve a General Services Agreement with Tyndale Enterprises, Inc. to Implement the Public Services Area Managed Clothing (Uniform) Program (RFP# 19-15)
Memorandum
On March 21, 2018, the Public Services Area established a tiered managed clothing program policy for Public Services Area employees, which became effective immediately for non-union employees. A Memorandum of Understanding was executed by the Teamsters Union on May 1, 2018. AFSCME has not yet executed a memorandum of understanding for these purchases, however, this agreement will make implementation of the managed clothing policy a swift process should the union accept an agreement.

The managed clothing program allows employees to select and purchase a range of uniform attire depending on their job duties. Various employees and types of apparel are included in the managed clothing program due to the need for flame resistant apparel based on their interaction with high voltage electrical infrastructure or their safety needs for high-visibility clothing when in the right-of-way or on a construction site.

Using a single vendor will reduce administrative costs and allow ease of use for employees determining sizing, and order placement and processing.

On May 31, 2019 the City received bids on RFP#19-15 for a managed clothing (uniform) program to enable employees to be outfitted for their duties in an easy to administer and user-friendly way.

The managed clothing program will be available online to employees through Tyndale Enterprises. Tyndale was the selected as the successful bidder based on their overall qualifications, the readiness of their ordering platform and percentage off list price.

For these reasons, the Public Services Areas Administration seeks the approval of a the attached General Services Agreement for purchases related to managed clothing for the approximately 195 Public Services Area employees. Existing labor contracts with Waste Water Treatment Plant...

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