Ann Arbor logo
Share to Facebook Share to Twitter Bookmark and Share
File #: 18-0961    Version: 1 Name: 6/18/18 Resolution to Approve the Purchase of Image Trend Fire Service Record
Type: Resolution Status: Passed
File created: 6/18/2018 In control: City Council
On agenda: 6/18/2018 Final action: 6/18/2018
Enactment date: 6/18/2018 Enactment #: R-18-227
Title: Resolution to Approve a Master Services Agreement with ImageTrend, Inc. for Fire Service Record Management Software, Maintenance and Support Services, Including Additional Data Migration Services, and Appropriation of Needed Funds ($89,362.15) (8 Votes Required)
Attachments: 1. Business Case ImageTrend 5-22-18.pdf, 2. Ann Arbor ImageTrend MSA EXT.pdf
Title
Resolution to Approve a Master Services Agreement with ImageTrend, Inc. for Fire Service Record Management Software, Maintenance and Support Services, Including Additional Data Migration Services, and Appropriation of Needed Funds ($89,362.15) (8 Votes Required)
Memorandum
The attached resolution seeks approval to approve a Master Services Agreement with ImageTrend, Inc. to purchase software products, along with data hosting, data migration, and training services to implement a more modern Fire Service Unit records management system. This purchase will replace the fire department's current 1990's Firehouse Report Management Software, which is no longer compliant with the State of Michigan Emergency Medical Services Information System and is outdated in technology. The total cost of the purchase and implementation in FY 2019 is $89,362.15.

Fiscal/Budget Impact: First Year Cost: The first year implementation cost of $89,362.15 needs to be appropriated from the General Fund Balance to the Fire Service Unit budget without regard to fiscal year. The breakdown of the first year startup costs include software setup and training with ImageTrend ($35,078.43); software maintenance, data hosting, and technical support with ImageTrend ($12,333.72); data conversion and multiple application program interfaces with ImageTrend and other providers ($41,950.00).

Subsequent Annual Cost: If the City chooses to renew the agreement with ImageTrend, there would be a reoccurring annual cost of $12,333.72 in future years to cover software subscription and data hosting services. The Fire Service Unit plans to budget for this annual cost in the future. This annual recurring fee may increase, but not more than three percent (3%) contractually each year.

The City of Ann Arbor received this quote through competitive General Services Administration (GSA) pricing. GSA is an independent agency of the United States government.

ImageTrend software was selected after a very tho...

Click here for full text