Title
Resolution to Award a Construction Contract to E.T. MacKenzie Company for On-Call Construction Services in the Amount of $500,000.00 per Year for a Period of Two Fiscal Years ($1,000,000.00 total) (RFP No. 21-16)
Memorandum
Attached for your approval is a resolution to award a construction contract to E.T. MacKenzie Company for up to $500,000.00 per fiscal year for on-call construction services for two years with the option for an additional two-year extension. The contract is for emergency response work exceeding City capabilities, such as complicated sewer or water main repairs, and for small infrastructure improvement projects that fall below the threshold of Capital Improvement Plan Projects. Having an on-call contractor is necessary when repair needs exceed the City's capabilities to self-perform work.
In May, 2021, RFP #21-16 was published through the City's procurement website and MITN.info and one proposal was received from E.T. MacKenzie Company which provided price lists for labor and equipment.
Staff recommends awarding a contract to E.T. MacKenzie Company through June 2023 (FY22 and FY23) based on their professional qualifications, past experience, work plan, and fee quotations. Total expenditures for this contract per fiscal year may not exceed $500,000.00.
E.T. MacKenzie Company submitted all required Responsible Contractor Criteria, Non-Discrimination, Prevailing Wage, Living Wage, and Conflict of Interest Disclosure forms; and complies with the requirements of the City's Responsible Bidder, Non-Discrimination, Prevailing Wages, and Living Wage ordinances.
Budget/Fiscal Impact: Funding is available in the approved FY22 Public Services Operation and Maintenance and Capital budgets and will be available in subsequent budgets if approved by Council. Funding will be allocated to the appropriate funding source based on scope of individual tasks performed under this contract.
Staff
Prepared by: Ron Hoeft, Public Works Engineer
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