Title
Resolution to Approve Interagency Agreement for Collaborative Technology and Services Schedule 27 with Washtenaw County ($1,077,266.00)
Memorandum
Attached for your consideration is a resolution authorizing a three-year commitment to Washtenaw County for the purchase of a Dell/EMC Avamar Enterprise Backup and Recovery System. Services would be provided under the terms of the Interagency Agreement for Collaborative Technology and Services between the City and Washtenaw County.
The new backup and recovery system is a replacement for a previous system that was purchased in 2014 under Interagency Agreement for Collaborative Technology and Services Schedule 20. A settlement agreement between Dell and Washtenaw County was executed and agreed upon in the amount of $567,315.84 due to lack of functionality. The refund will be evenly distributed between Washtenaw County and the City of Ann Arbor and will be utilized to fund this purchase (3-year lease agreement). This system will replace the original system and it will meet all the city's requirements for a backup and recovery system.
Fiscal/Budget Impact:
Payment Schedule (3-year lease agreement):
* 2017 - $359,088.69:
o Applied a portion of the refund above in the amount of $359,088.69
o Washtenaw County payment share - $0.00
o City of Ann Arbor share - $0.00
* 2018 - $359,088.69:
o Applied remaining refund balance in the amount of $208,277.15
o Washtenaw County share - $75,430.77
o City of Ann Arbor share - $75,430.77
* 2019 - $359,088.69:
o Washtenaw County share - $179,544.35
o City of Ann Arbor share - $179,544.35
$75,430.77 will be budgeted from the FY2018 Information Technology Services Budget and $179,544.35 will be budgeted from the FY2019 Information Technology Services Budget.
The new solution is a far superior product to the previous and will have a useful life of 5-7 years.
Staff
Prepared by: Tom Shewchuk, IT Director, IT Services Unit
Reviewed by: Tom Crawford, Finance and Administration A...
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