Title
Resolution to Approve a General Services Agreement with PPM Tree Service & Arbor Care, LLC for Routine Street Tree Pruning & General Forestry Services ($830,500.00; RFP 24-26)
Memorandum
Attached for your review and action is a resolution to approve a one-year general services agreement with PPM Tree Service & Arbor Care, LLC (PPM) in the amount of $830,500.00 for routine street tree pruning and general forestry services.
RFP 24-26, Routine Street Tree Routine Pruning & General Forestry Services, was advertised on the City's website and BidNet for the pruning of trees along City street rights-of-way. Eight proposals were received and opened on April 16, 2024. Based on its evaluation of the proposals, staff recommends approving a contract with PPM.
The tree pruning activities under the contract focus on pruning street trees to manage tree health, develop/improve structure, mitigate risk, provide clearance, and improve aesthetics. The work completed through this contract continues the routine street tree pruning cycle as described in the Urban and Community Forest Management Plan (UCFMP) adopted by City Council in June 2014 (R-14-0696).
The contract also includes pricing for on-call as needed general forestry services including, tree removal, stump grinding, brush clean up, and emergency response. This will allow for quicker response and cleanup of storm events.
Sustainability Framework: The Work completed under this contract continues to help the City towards fully implementing recommendation #1 of the Urban and Community Forest Management plan, to implement a proactive routine maintenance program. In addition, it will help further goals in the City's Sustainability Framework, including Sustainable Systems, Clean Air and Water, and Healthy Ecosystems.
Budget/Fiscal Impact: Funding is available in the approved FY25 Stormwater Fund Operations and Maintenance Budget, Capital Project Budgets, or other funding sources as appropriate.
The resolution incl...
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