Title
Resolution to Approve Street Closings for the Dexter-Ann Arbor Run on Sunday, May 31, 2020
Memorandum
The attached resolution is requesting approval to close various streets and provide other services to accommodate the annual Dexter-Ann Arbor running races sponsored by the Ann Arbor Track Club on Sunday, May 31, 2020. The races involve more than 5,000 participants and volunteers. Proceeds benefit the Hope Clinic and Karen’s Trail.
The Races will require closing of the following streets and service parking lots on May 31, 2020:
• N. Main Street from Miller/Catherine to Huron Street from 6:00 A.M. to 2:00 P.M.
• N. Main Street from Kingsley Street to Miller from 7:00 A.M. to Noon
• M-14 off ramp to Southbound Main Street from 7:30 AM to Noon
• Southbound lanes of N. Main Street from Kingsley to Huron River Drive from 7:00 A.M. to Noon (one northbound lane will be converted to southbound travel, vehicles will be permitted to exit driveways when clear)
• The surface parking lot at Ann Street and N. Main Street from 4:00 P.M. on Saturday, May 30 until 2:00 P.M. on Sunday, May 31, 2020
• Ann Street from N. Ashley Street to N. Fourth Ave. from 6:00 A.M. to 2:00 P.M.
• Huron River Dr. from 7:45 A.M. to 11:30 A.M.
• Newport Road from Sunset to Bird Road from 8:45 A.M. to 9:15 A.M.
• Bird Road from 9:00 A.M. to 9:25 A.M.
• From 7:45 A.M. to Noon on May 31, 2020:
o Catherine Street from N. Main Street to N. Fourth Avenue
o Miller Avenue from N. Ashley Street to N. Main Street
o Beakes Street from N. Main Street to N. Fourth Avenue
o Felch Street from N. Ashley Street to N. Main Street
o Summit Street from Wildt Street to N. Fourth Avenue
MDOT has given tentative approval for the M-14 off ramp closure to Southbound Main Street, however approval from the City is required prior to MDOT issuing a permit for the ramp closure.
Please note that the 5K portion of the event returns to the original route last used in 2015. This route has proven to be much more suitable and less impactful than those used in recent years. All streets will open as soon as safely possible. Participants will be directed to sidewalks as the race nears its end.
As in previous years, the event will serve registered runners refreshments at the end of the race and will have a beer tent, for which a temporary liquor license will be required. The Club will use the Ann Street at N. Main Street surface parking lot for this purpose.
The sponsor agrees to obtain all necessary permits, to provide evidence of proper liability insurance as required, to comply with all City regulations governing the use of the streets, and will reimburse the City for all event expenses.
Official notification of the street closings will be provided through the City’s website, GovDelivery, neighborhood associations and the applicant’s use of press releases, runner websites and social media.
This event has been coordinated with all relevant City service areas for the purposes of traffic control and for the protection of the health and safety of the participants and the general public.
Staff
Prepared by: Debra Williams, Office Manager
Reviewed by: Derek Delacourt, Community Services Area Administrator
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, The Ann Arbor Track Club has requested that the annual Dexter-Ann Arbor Run be held on Sunday, May 31, 2020 and use closed streets and a surface parking lot to facilitate the race, the race finish area and post-race events;
Whereas, It has been requested that the following services be provided by the City:
1) Closing of the following streets:
• N. Main Street from Miller/Catherine to Huron Street from 6:00 A.M. to 2:00 P.M.
• N. Main Street from Kingsley Street to Miller from 7:00 A.M. to Noon
• M-14 off ramp to Southbound Main Street from 7:30 AM to Noon
• Southbound lanes of N. Main Street from Kingsley to Huron River Drive from 7:00 A.M. to Noon (one northbound lane will be converted to southbound travel, vehicles will be permitted to exit driveways when clear)
• The surface parking lot at Ann Street and N. Main Street from 4:00 P.M. on Saturday, May 30 until 2:00 P.M. on Sunday, May 31, 2020
• Ann Street from N. Ashley Street to N. Fourth Ave. from 6:00 A.M. to 2:00 P.M.
• Huron River Dr. from 7:45 A.M. to 11:30 A.M.
• Newport Road from Sunset to Bird Road from 8:45 A.M. to 9:15 A.M.
• Bird Road from 9:00 A.M. to 9:25 A.M.
• From 7:45 A.M. to Noon on May 31, 2020:
o Catherine Street from N. Main Street to N. Fourth Avenue
o Miller Avenue from N. Ashley Street to N. Main Street
o Beakes Street from N. Main Street to N. Fourth Avenue
o Felch Street from N. Ashley Street to N. Main Street
o Summit Street from Wildt Street to N. Fourth Avenue
2) That a special liquor license for the event be approved, contingent upon approval from the Michigan Liquor Control Commission;
Whereas, The Ann Arbor Track Club will file all necessary street closure and banner permits and will comply with all liability insurance and other requirements (including maintaining fire lanes);
Whereas, The Ann Arbor Track Club must submit an application for approval from the State of Michigan Liquor Control Commission for temporary sales, service and consumption of alcoholic beverages in the defined areas pursuant to the Michigan Liquor Control Commission regulations;
Whereas, The Ann Arbor Track Club has agreed to pay the actual event costs for the Police supervision, Solid Waste services, and DDA services; and
Whereas, Official notification of the street closings will be provided through the City’s website, GovDelivery, and the applicant’s use of press releases, runner websites and social media;
RESOLVED, That City Council authorize the following for the 2020 Dexter Ann-Arbor Run:
All of the street closures and other provisions outlined in this resolution, with the closing of the following streets and surface parking lot:
• N. Main Street from Miller/Catherine to Huron Street from 6:00 A.M. to 2:00 P.M.
• N. Main Street from Kingsley Street to Miller from 7:00 A.M. to Noon
• M-14 off ramp to Southbound Main Street from 7:30 AM to Noon
• Southbound lanes of N. Main Street from Kingsley to Huron River Drive from 7:00 A.M. to Noon (one northbound lane will be converted to southbound travel, vehicles will be permitted to exit driveways when clear)
• The surface parking lot at Ann Street and N. Main Street from 4:00 P.M. on Saturday, May 30 until 2:00 P.M. on Sunday, May 31, 2020
• Ann Street from N. Ashley Street to N. Fourth Ave. from 6:00 A.M. to 2:00 P.M.
• Huron River Dr. from 7:45 A.M. to 11:30 A.M.
• Newport Road from Sunset to Bird Road from 8:45 A.M. to 9:15 A.M.
• Bird Road from 9:00 A.M. to 9:25 A.M.
• From 7:45 A.M. to Noon on May 31, 2020:
o Catherine Street from N. Main Street to N. Fourth Avenue
o Miller Avenue from N. Ashley Street to N. Main Street
o Beakes Street from N. Main Street to N. Fourth Avenue
o Felch Street from N. Ashley Street to N. Main Street
o Summit Street from Wildt Street to N. Fourth Avenue; and
RESOLVED, That a special liquor license for the event be approved, contingent upon approval from the Michigan Liquor Control Commission.