Title
Resolution to Approve the Purchase of Three Dump Bodies from Automotive Service Company ($55,501.00)
Memorandum
The attached resolution authorizes the purchase of three dump bodies from Automotive Service Company that will be mounted on truck cab and chassis that have recently been purchased by the City. Two of the dump bodies have a rigid side configuration at a price of $18,312.00 each and the other dump body has a fold down side configuration at a price of $18,877.00 for a total cost of $55,501.00.
Two of the dump bodies will be mounted to trucks for use in the Public Works, Water Utilities Unit. Both vehicles will also have front snowplows installed. Truck #2506 will be replaced by truck #2505 at a cost of $35,291.00 (cab/chassis) and $18,312.00 (dump body) and $4,999.00 (snowplow) for a total vehicle cost of $58,602.00. Truck #2507 will be replaced by truck #2504 at a cost of $35,291.00 (cab/chassis), $18,312.00 (dump body) and $4,999.00 (snowplow) for a total vehicle cost of $58,602.00.
The remaining dump body will be mounted to a truck for use in the Public Works, Streets Maintenance Unit. This vehicle will also have a front snowplow installed. Truck #4504 will be replaced by truck #4500 at a cost of $32,726.00 (cab/chassis) and $18,877.00 (dump body) and $4,999.00 (snowplow) for a total vehicle cost of $56,602.00.
Proposals were solicited by the City through ITB #4489. Two proposals were received and the bid from Automotive Service Company, Jackson, MI was the lowest responsible bidder.
The Fleet & Facility Unit has adequate funds for this purchase in their FY 2017 budget. The Major Streets Fund has adequate funds for this purchase in their FY 2017 budget.
Automotive Service Company complies with the requirements of the City’s non-discrimination ordinances.
Staff
Prepared by: Matthew J. Kulhanek, Fleet and Facilities Unit Manager
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, The Fleet & Facilities Unit needs to purchase dump bodies to be mounted on truck cab and chassis for the City’s fleet;
Whereas, Competitive bids were solicited by the City through ITB #4489 and two bids were received on April 20, 2017;
Whereas, Automotive Service Company was the lowest responsible bidder to ITB #4489; and
Whereas, Automotive Service Company complies with the requirements of the City’s Non-Discrimination Ordinances;
RESOLVED, That City Council approves the issuance of a purchase order to Automotive Service Company in the amount of $55,501.00 for the purchase of three Crysteel dump bodies;
RESOLVED, That funding in the amount of $47,747.00 comes from the FY 2017 Fleet and Facility Unit’s approved budget with the funds to be available without regard to fiscal year;
RESOLVED, That funding in the amount of $7,754.00 comes from the FY 2017 Major Streets Fund approved budget with the funds to be available without regard to fiscal year;
RESOLVED, That the units being replaced, no. 2506, 2507 and 4504, be sold at the next City vehicle auction after delivery of the new unit; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.