Title
Resolution to Approve a Purchase Order to KV Painting, LLC for the Wheeler Service Center Painting Project (ITB 4742, $88,015.00), and to Appropriate $230,000.00 from the Wheeler Service Center Unobligated Fund Balance (8 Votes Required)
Memorandum
Attached for your review and consideration for approval is a resolution authorizing a purchase order to KV Painting, LLC in the amount of $88,015.00 for the Wheeler Service Center Painting project and to appropriate $230,000.00 from the Wheeler Service Center Fund unobligated fund balance.
The Wheeler Service Center was constructed in 2007. More than half of the facility has not been painted since construction. This project includes all interior and exterior steel doors and frames, offices, hallways and structural steel components at the administration building, vehicle storage building, vehicle wash and salt dome. The surfaces will be examined, wall and surface blemishes repaired, surface and walls prepared, paint applied, new wall corner guards and new vinyl base moldings will then be installed.
ITB 4742 was advertised on the City’s Website and on the Michigan Inter-governmental Trade Network (MITN) website. Four (4) proposals were received and publicly opened on April 10, 2024. KV Painting, LLC was the lowest responsible bidder for the project.
The bids were:
1. KV Painting, LLC $ 88,015.00
2. General Painting Co, LLC $ 89,275.00
3. Markley’s Precision Company $148,030.25
4. Allied Building Company of Detroit, Inc $247,402.14
Additional funding from the Wheeler Fund balance is also requested at this time to balance the current year’s budget. The facility has had a series of unexpected repairs to heating and cooling units, fire system and garage doors. There was also an unanticipated increase to utility rates that have driven expenses higher.
Budget/Fiscal Impact: Funds for the Wheeler Service Center Painting Project and unexpected facility repairs are available in the Wheeler Service Center Fund unobligated fund balance.
KV Painting, LLC complies with the City’s Non-Discrimination and Living Wage Ordinances.
Staff
Prepared by: Paul Matthews, Public Works Manager
Reviewed by: Brian Steglitz, Public Services Area Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, The Wheeler Service Center was constructed in 2007 and more than half of the facility is in need of paint;
Whereas, In response to ITB-4742, four (4) bids were received by the Procurement Unit on April 10, 2024;
Whereas, KV Painting, LLC was the lowest responsible bidder on the project;
Whereas, KV Painting, LLC, complies with the City’s Non-Discrimination and Living Wage Ordinances;
Whereas; Additional funds from the Wheeler Fund balance are also requested to pay facility expenses through the end of the fiscal year due to unexpected repairs; and
Whereas, Sufficient funds are available in Wheeler Service Center Fund unobligated fund balance to cover the cost of the project;
RESOLVED, That City Council approve the issuance of a purchase order to KV Painting, LLC in an amount not to exceed $88,015.00 for the Wheeler Service Center Painting Project;
RESOLVED, That a contingency in the amount of $7,500.00 be established within the project budget and that the City Administrator be authorized to approve additional change orders to the purchase order with KV Painting, LLC for additional painting needs outside of scope for a total project budget not to exceed $95,515.00;
RESOLVED, That $230,000.00 be appropriated from the Wheeler Service Center Fund unobligated fund balance; thereby, increasing the FY 24 Wheeler Service Center Operations and Maintenance Budget; and
RESOLVED, That the City Administrator be authorized to take all necessary actions to implement this resolution.