Title
Resolution to Approve of Amendment No. 5 to the Professional Services Agreement with Stantec Consulting Michigan, Inc. for Technical Engineering Services
Memorandum
This resolution requests approval of Amendment No. 5 to the professional services agreement for technical engineering services with Stantec. Council approved a professional services agreement for $75,000.00 with Stantec in June 2005 as part of Resolution No. R-236-6-05, Amendment No. 1 for $150,000.00 in August 2006 by Resolution No. R-356-8-06, Amendment No. 2 for $50,000.00 in July 2007 by Resolution No. R-322-7-07, Amendment No. 3 for $150,000.00 in August 2008 by Resolution No. R-08-359, and Amendment No. 4 in July 2010 for $200,000 by Resolution No. R-10-631.
The City is seeking to extend the professional services agreement with Stantec to accommodate additional technical engineering service needs over the next fiscal year. Stantec is currently supporting Public Services on numerous projects, including Traver St. at Ann Arbor Railroad Improvements and the Orchard Hills Water Main Extension Projects. These projects have not yet been completed; thus the need for an extension of time in the professional services agreement is required. The already appropriated funding is sufficient for the completion of these outstanding tasks.
The engineering services under this agreement are funded when work is assigned. Additional tasks will be funded from the approved FY13 Water Supply System, Sewage Disposal System, Stormwater System, Parks, Hydro Fund, and Solid Waste Operating budgets, and the approved FY13 capital budgets, for which services are rendered. Tasks will be assigned on an as-needed basis to the appropriate fund.
It is therefore, recommended that City Council approve Amendment No. 5 to the professional services agreement with Stantec, to provide Technical Engineering Services for FY13. No increase in the contract amount is requested as part of this resolution.
Stantec received Human Rights approval on January 13, 2012, and complies with the living wage ordinance.
Staff
Prepared by: Brian Steglitz, P.E., Sr. Utilities Engineer, WTP
Reviewed by: Craig Hupy, Interim Public Services Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, the existing technical engineering services contract with Stantec is expiring at the end of June 2012 and there are several tasks that have not yet been completed;
Whereas, there is sufficient funding remaining in the Technical Services Contract with Stantec to complete the work in progress;
Whereas, The Technical Engineering Services will be funded from previously appropriated project budgets, the approved FY13 Water Supply System, Sewage Disposal System, Stormwater System, Parks, Hydro Fund, and Solid Waste Operating budgets, and the approved FY13 capital budgets;
Whereas, No increase in the contract amount is required; and
Whereas, Stantec has received Human Rights approval on January13, 2012, and complies with the living wage ordinance;
RESOLVED, That the Amendment No. 5 to the Professional Services Agreement with Stantec is approved;
RESOLVED, That the Mayor and City Clerk are authorized and directed to execute Amendment No.5 to the Professional Services Agreement after approval as to substance by the City Administrator and approval as to form by the City Attorney;
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution;
RESOLVED, That the engineering services are to be funded from the approved FY13 Water Supply System, Sewage Disposal System, Stormwater System, Parks, Hydro Fund, and Solid Waste Operating budgets, and the approved FY13 capital budgets; and
RESOLVED, That the funds be available for the life of the project(s) without regard to fiscal year until the Professional Service Agreement ends on June 30, 2013.