Title
Resolution for Approval of a Professional Services Agreement with Stantec Consulting Michigan, Inc. for Consulting Services for FERC Part 12 Dam Inspection and Safety Report, RFP No. 690 ($33,700.00) and to Approve a Project Budget ($38,700.00)
Memorandum
Your approval is requested for a professional services agreement with Stantec Consulting Michigan, Inc. (Stantec) in an amount not to exceed $33,700.00 to perform the Federal Energy Regulatory Commission (FERC) Part 12 Inspection and prepare Safety Reports for Barton and Superior Dams. This project is included in the approved FY08 General Fund hydro budget for Barton and Superior Dams.
FERC Part 12 inspections are required to be completed at Barton and Superior Dams every 5 years by an independent consultant specifically approved by FERC. The last inspection was completed in 2003. FERC requires that an approved inspection and safety report be submitted by December 31, 2008.
The City advertised the work to be completed as part of RFP No. 690. The following four responses were received and evaluated:
Barr Engineering $29,500.00
Lawson-Fisher Associates $52,930.00
Stantec $33,700.00
URS Corporation $53,832.00
Although Barr Engineering provided the lowest cost proposal, their proposal did not include some critical items needed for a complete Part 12 inspection. It would cost the City approximately $10,000 to have these items completed by another firm. Therefore, it is recommended that Stantec be selected as the consultant to perform this work.
Stantec has received Human Rights approval on April 4, 2008, and complies with the living wage ordinance.
We expect this work to begin in FY08 and span the summer into FY09 therefore, you are requested to approve a multi-year project budget of $38,700.00 consisting of $33,700.00 for consulting services and $5,000.00 contingency for potential change orders to be approved by the City Administrator.
This work is to be funded from the approved Operation and Maintenance Budget for FY08 for the Hydro System that is included in the General Fund.
Staff
Prepared by: Brian Steglitz, P.E., Sr. Utilities Engineer, WTP
Reviewed by: Sue F. McCormick, Director, Water Utilities Department
Approved by: Roger W. Fraser, City Administrator
Body
Whereas, It is necessary to comply with Federal Energy Regulatory Commission (FERC) Part 12 inspection requirements for Barton and Superior Dams;
Whereas, RFP No. 690 was issued to solicit proposals for Dam Inspection and Preparation of Safety Reports meeting FERC requirements for Barton and Superior dams;
Whereas, Of the four proposals received, Stantec provided the most cost-effective proposal to complete the work identified in RFP No. 690;
Whereas, Funds are available in the FY08 General Fund Operations and Maintenance budget of the Hydropower system; and
Whereas, Stantec has received Human Rights approval on April 4, 2008, and complies with the living wage ordinance;
RESOLVED, That the professional services agreement in an amount not to exceed $33,700.00 with Stantec be approved for completion of the FERC Part 12 Inspection and Safety Report for Barton and Superior Dams;
RESOLVED, That a contingency in the amount of $5,000.00 is approved to finance change orders to the professional services agreement with Stantec to be approved by the City Administrator;
RESOLVED, That Council approves a project budget of $38,700.00 consisting of $33,700.00 of consulting services and $5,000.00 for a contingency for potential change orders to be approved by the City Administrator; and
RESOLVED, That the funds be available for the life of the project until expended without regard to the fiscal year.