Title
Resolution to Approve the Purchase of a Prisoner Transport Vehicle from Sirchie Finger Print Laboratories (Bid # 3933, $36,400.00) (8 Votes Required)
Memorandum
The attached resolution authorizes the purchase of one 2008 Ford E-250 van configured for prisoner transport for the total amount of $36,400.00 from Sirchie Finger Print Laboratories, Medford, New Jersey.
This vehicle will replace a 2000 prisoner transport van that has reached the 6-year age limit. The City's labor contracts with the Ann Arbor Police Officers Association and the Ann Arbor Police Supervisors require that vehicles used by their members will not be driven more than 80,000 miles or 6 years, whichever comes first.
The Fleet and Facilities Unit reviewed the response to bid # 3933 and found Sirchie Finger Print Laboratories the lowest responsible bidder. Results of the bid are listed below.
Sirchie Finger Print Laboratories $36,400.00
Varsity Ford $37,452.00
Signature Ford $37,921.00
Bill Wink Chevrolet $38,987.00
The estimated delivery of this unit is 65-90 days after receipt of the purchase order which may push delivery of the new unit past July 1, 2008. We are therefore requesting permission to carry the funds for the purchase to next fiscal year if necessary.
Sirchie Finger Print Laboratories received Human Rights approval on April 2, 2008.
Staff
Prepared by: Matthew J. Kulhanek, Fleet & Facilities Manager
Reviewed by: Sue F. McCormick, Public Services Administrator
Approved by: Roger W. Fraser, City Administrator
Body
Whereas, The Fleet and Facilities Unit needs to purchase replacement vehicles for the City's fleet;
Whereas, Sirchie Finger Print Laboratories Medford, NJ, is the lowest responsive bidder to ITB # 3933; and
Whereas, Sirchie Finger Print Laboratories received Human Rights approval on April 2, 2008;
RESOLVED, That City Council approve the issuance of a purchase order to Sirchie Finger Print Laboratories in the amount of $36,400.00 for the purchase of one 2008 Ford E-250 configured for prisoner transportation, from the FY08 Motor Equipment budget with the funds to be available without regard to fiscal year;
RESOLVED, That the vehicle being replaced, number 0322, be sold at the next City vehicle auction; and
RESOLVED, That the City Administrator is authorized to take the necessary actions to implement this resolution.