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File #: 23-0920    Version: 1 Name: 6/20/23 Resolution to Approve First Amended and Restated General Services Agreement for Operation of Drop-Off Station
Type: Resolution Status: Passed
File created: 6/20/2023 In control: City Council
On agenda: 6/20/2023 Final action: 6/20/2023
Enactment date: 6/20/2023 Enactment #: R-23-228
Title: Resolution to Approve the First Amended and Restated General Services Agreement with Recycle Ann Arbor (RAA) for Operation of the Drop-Off Station (Total Estimated Contract Value is $120,000.00 for two years)
Attachments: 1. 2018 DOS Contract_Executed.pdf, 2. First Amended and Restated DOS Contract May 15 2023.pdf

Title

Resolution to Approve the First Amended and Restated General Services Agreement with Recycle Ann Arbor (RAA) for Operation of the Drop-Off Station (Total Estimated Contract Value is $120,000.00 for two years)

Memorandum

Attached for your review and approval is a resolution to approve an amended operating agreement with Recycle Ann Arbor (RAA) for Operation of the Drop-Off Station (DOS) at 2950 East Ellsworth Road (estimated cost of $30,000.00 for FY23, $60,000.00 for FY24, and $30,000.00 for FY25 with an estimated Total Contract Value of $120,000.00).

 

The DOS has been a valuable service to City residents and businesses, accepting a wide variety of materials that are not a part of the curbside collection programs. The DOS promotes a circular economy by providing an outlet for residents to manage unwanted materials by diverting, reusing, and recycling to a higher and best use. The DOS provides “one stop drop” capabilities for single stream recyclable materials (glass, paper/fiber, plastics, mixed metals, scrap/white goods), bulky items (propane tanks, styrofoam, unfinished wood/pallets, clean concrete, yard waste, construction and demolition waste), automotive items (tires, batteries, motor oil filters, motor oil and transmission fluid), textiles, vegetable oil, document shredding, electronics, film plastics, fluorescent bulbs, and freon appliances.

 

The current General Services Agreement between RAA and the City of Ann Arbor for Operation of the DOS expired on December 31, 2022. An extension is needed until the new DOS is constructed (estimated completion is Winter 2024 - Spring 2025).

 

The site and buildings at the DOS are owned by the City of Ann Arbor. RAA is responsible for providing all management, supervision, personnel, materials, equipment, services, and supplies necessary to operate the DOS. In addition, RAA is responsible for disposing and/or marketing all of the materials brought to the DOS.

 

RAA complies with the City’s Non-Discrimination and Living Wage ordinances. 

 

Budget/Fiscal Impact: Funding for the services provided by this contract for the time period of January 2023 to June 2023 is available in the approved FY23 Solid Waste Operation and Maintenance Budget. Funding for the services for FY24, July 2023 to June 2024, is available in the approved FY24 Solid Waste Operation and Maintenance Budget Funding for FY25, July 2024 to December 2024, will be available pending Council Approval of the proposed operations and maintenance budget.

Staff

Prepared by:     Tom Oldakowski, Contract Specialist

                            Sarah Mason, Resource Recovery Manager

Reviewed by:     Molly Maciejewski, Public Works Manager

                            Brian Steglitz, Public Services Area Administrator

Approved by:     Milton Dohoney Jr., City Administrator

Resolution

Whereas, Recycle Ann Arbor (RAA) has a history of providing a high-quality service operating the City’s Drop-Off Station (DOS);

 

Whereas, The City’s DOS supports the establishment and growth of a local circular economy and gives residents a way to manage unwanted materials by diverting, reusing, and recycling materials to a higher and best use;

 

Whereas, The DOS has been a valuable service to residents and businesses, accepting a wide variety of materials that are not part of the curbside collection programs;

 

Whereas, The current General Services Agreement between RAA and the City of Ann Arbor for Operation of the DOS expired on December 31, 2022. An extension is needed until the new DOS is constructed (estimated completion is Winter 2024 - Spring 2025);

 

Whereas, Funding for this agreement is available in the approved Solid Waste Operation and Maintenance Budget; and

 

Whereas, RAA complies with the City’s Non-Discrimination and Living Wage ordinances;

 

RESOLVED, That City Council approves the First Amended and Restated General Services Agreement with Recycle Ann Arbor (RAA) in the amount of $120,000.00 for operation of the Drop Off Station, pending the annual appropriation of funds;

 

RESOLVED, That the Mayor and City Clerk are authorized and directed to execute this agreement after approval as to form by the City Attorney and approval as to substance by the City Administrator; and

 

RESOLVED, That the City Administrator is authorized to take all necessary administrative actions to implement this resolution, including the authority to approve any future amendments.