Title
Resolution to Approve a Cost Allocation Agreement with the Regents of the University of Michigan for the East Medical Center Drive Bridge Rehabilitation and Widening Project
Memorandum
Attached for your review and consideration for approval, please find a resolution to authorize a cost sharing agreement between the City of Ann Arbor (“City”) and the Regents of the University of Michigan (“University”) for the East Medical Center Drive Rehabilitation and Widening Project, which will extend from Cancer Center Drive to Fuller Road. The agreement identifies each party’s responsibilities and cost allocation for the project.
A more detailed project summary, background, and scope information can be found in Exhibit A to the Agreement (attached).
The project includes the following elements (funding sources in parenthesis):
• Rehabilitation of the bridge (50% Street, Bridge, and Sidewalk Millage; 50% University)
• Widening of the bridge (100% University)
• Widening East Medical Center Drive to the south of West Medical Center Drive on University property (100% University)
The construction of the project is scheduled over two years:
• Stages 1 to 4: March 1- December 1, 2024; bridge rehabilitation and widening, related road work, utility relocation including all electrical and lighting work, cold milling, resurfacing, pavement marking and signing. The bridge is scheduled to be fully open to traffic by December 1, 2024.
• Stage 5: May - July 2025; Final restoration and epoxy overlay on the bridge.
Exhibit B provides a detailed breakdown of the total project costs associated with the features of work and the allocation of those costs.
On January 23, 2023, City Council approved R-23-018, approving the professional services agreement with Fishbeck for Project Management and Construction Engineering Services for the project.
On December 18, 2023, City Council approved R-23-448, awarding the construction contract to C.A. Hull Co., Inc ($10,173,757.03). The City, working directly with the University staff and Fishbeck will manage the project construction and administer the construction contract and all other construction related contracts.
Budget/Fiscal Impact: This project is included in the current Capital Improvements Plan (TR-BR-16-02). The estimated total cost of the project is $14,000,000.00. Funding for the project is included in the approved capital budget of the Street, Bridge and Sidewalk Millage Fund. The University will contribute funds for the project in accordance with a formal cost sharing agreement that is being proposed in this agreement. The approximate funding breakdown overall project is as follows:
Fund Total Project Cost
Street, Bridge, and Sidewalk Millage Fund $ 5,000,000
University of Michigan $ 9,000,000
Total $ 14,000,000
Staff
Prepared by: Nicholas S. Hutchinson, P.E., City Engineer
Reviewed by: Brian Steglitz, Public Services Area Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, The City of Ann Arbor (“City”) and the Regents of the University of Michigan ("University") have partnered on the design and construction of the project;
Whereas, The University will contribute funding for the project for 50% of the cost of the rehabilitation and for the full cost of the widening work;
Whereas, Funding for the project is available from the Street, Bridge and Sidewalk Millage, to be partially reimbursed by the University of Michigan in accordance with the attached cost sharing agreement;
Whereas, On December 18, 2023, City council approved R-23-448, awarding the construction contract to C.A. Hull Co., Inc;
Whereas, The City, working directly with University staff and Fishbeck will manage the project construction and administer the construction contract and all other construction related contracts;
Whereas, The City and University have drafted the attached Agreement to outline their respective responsibilities for the design and construction of the project, including their allocations of costs; and
Whereas, The City will pay the consultants and the Contractor and will invoice the University for its share of the project costs as detailed in the attached Agreement;
RESOLVED, That City Council approve the attached Agreement with the Regents of the University of Michigan for responsibilities and cost allocations for the design and construction of the East Medical Center Drive Bridge Project;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said Agreement after approval as to form by the City Attorney and approval as to substance by the City Administrator;
RESOLVED, That the City Administrator be authorized to approve amendments to the Agreement; and
RESOLVED, That the City Administrator be authorized to take all other necessary administrative actions to implement this resolution, including approval of needed Traffic Control Orders, night work authorizations, and other similar administrative approvals to allow the work of the project to proceed without delay.