Title
Resolution to Award a Construction Contract to Bailey Excavation, Inc. for the Russell St., Upland Dr. & Woodmanor Ct. Road Reconfiguration Project ($241,026.75; Bid No. ITB-4447)
Memorandum
Attached for your review and approval please find a resolution that awards a construction contract to Bailey Excavation, Inc. in the amount of $241,026.75 for the Russell St., Upland Dr. & Woodmanor Ct. Road Reconfiguration Project.
Budget/Fiscal Impact
The FY 2016-2021 Capital Improvements Plan (CIP) includes a project for the Termination of Public Street Dead Ends (TR-NS-10-06). Funding for the project is included in the approved Solid Waste capital budget.
Project Description
This project consists of reconfiguring three dead end streets and is part of a larger programmatic effort to provide better maneuverability for refuse vehicles. This is funded from Solid Waste Funds, because three separate refuse vehicles drive down these streets weekly. This project will also improve the maneuverability of emergency vehicles and snow plows. The City currently has multiple locations where streets come to an end without a cul-de-sac or “bulb” at the end of the street - a situation that creates problems for these larger service vehicles. This project is expected to begin in October 2016, and will create turn around spaces at the ends of three streets: Russell Street, Upland Drive, and Woodmanor Court. All the work to be performed will be within the public right-of-way or on City-owned property.
Plans and specifications were advertised through BidNet. Three bids were received and opened on August 16, 2016. The lowest responsible bid, in the amount of $241,026.75 was $17,746.25 below the engineer's estimate. Attached is a summary of the bids received for the project.
Bailey Excavation, Inc. complies with the requirements of the non-discrimination and living wage ordinances.
Staff
Prepared by: Nick Hutchinson, P.E., City Engineer
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, It is desirable to improve maneuverability for refuse vehicles; emergency vehicles and snow plows at existing dead end streets;
Whereas, The Russell St., Upland Dr. & Woodmanor Ct. Road Reconfiguration Project addresses three of this dead end street locations;
Whereas, The City of Ann Arbor FY 2016-2021 Capital Improvements Plan (CIP) includes the Termination of Dead End Streets Project (TR-NS-10-06) funding for which is available in the approved Solid Waste capital budget;
Whereas, Competitive bids were received by the Office of Procurement on August 17, 2016 for the Russell St., Upland Dr. & Woodmanor Ct. Road Reconfiguration Project and Bailey Excavation, Inc. was the lowest responsible bidder with a submitted bid of $241,026.75;
Whereas, The contractual proposal sets forth the services to be performed by said company, and the payments to be made by the City therefore, all of which are agreeable to the City;
Whereas, It is now necessary to enter into a Contract with said company for this construction project; and
Whereas, Bailey Excavation, Inc. complies with the requirements of the Non-Discrimination and Living Wage Ordinances;
RESOLVED, That a contract in the amount of $241,026.75 be awarded Bailey Excavation, Inc. for the construction of the Russell St., Upland Dr. & Woodmanor Ct. Road Reconfiguration Project;
RESOLVED, That a contract contingency amount of $24,200.00 be established within the project budget and that the City Administrator be authorized to approve additional change orders to the construction contract with Bailey Excavation, Inc. not to exceed $24,200.00 in order to satisfactorily complete this project;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said contract after approval as to form by the City Attorney, and approval as to substance by the City Administrator; and
RESOLVED, That the City Administrator be authorized to take necessary administrative actions to implement this resolution, including issuing temporary and permanent Traffic Control Orders and night work authorizations as required for the construction of the project.