Title
Resolution to Approve the Final Balancing Change Order with Cadillac Asphalt, L.L.C for the 2008 Street Resurfacing Project ($63,621.05)
Memorandum
Attached for your review and approval, please find a resolution approving the Final Balancing Change Order with Cadillac Asphalt, L.L.C. in the amount of $63,621.05. This change order revises the original estimated construction quantities to their final, as-constructed quantities, thereby balancing them.
The 2008 Resurfacing Project resurfaced approximately 3.7 miles of local residential street, reconstructed the intersection of South Main Street & Eisenhower Parkway, and assisted with other miscellaneous improvements.
During the construction phase of the project, several sections of storm sewer on Maynard Street and Sunset Road were found to be in need of repair. The City directed the contractor to make these repairs prior to the repaving of the streets, for an estimated cost of $14,000.00. The funds to cover the additional costs of the storm sewer repairs will come from the approved FY 2008 Storm Water Operations & Maintenance Fund.
Also added to the project was the reconfiguration of the north parking lot at City Hall in preparation for the construction of the new Police & Courts facility in the spring of 2009, for about $50,000. The funds to cover the additional costs of the parking lot reconfiguration will come from the City Hall Courts and Police construction project budget.
The contract with Cadillac Asphalt including the contingency amount was approved by City Council on April 7, 2008 for a total amount of $3,047,483.87. The Final Balancing Change Order increases the existing contract amount by $63,621.05, for a final total of $3,111,104.92. The proposed Final Balancing Change Order has received the contractor's acceptance. Upon approval of this change order, we will make final payment to the contractor and close the project.
Staff
Prepared by: Homayoon Pirooz, P.E., Project Management Manager
Reviewed by: Sue F. McCormick, Public Services Area Administrator
Approved by: Roger W. Fraser, City Administrator
Body
Whereas, Cadillac Asphalt, L.L.C. was awarded a construction contract on April 7, 2008 (R-08-146) including the contingency amount for $3,047,483.87 for the 2008 Street Resurfacing Project (Bid No. 3920);
Whereas, The additional amount of $63,621.05 is required to satisfactorily complete the construction contract with Cadillac Asphalt, L.L.C.;
Whereas, The additional amount of $63,621.05 will be provided from previously approved funds; and
Whereas, Cadillac Asphalt, L.L.C. has received Human Rights approval on March 1, 2008;
RESOLVED, That City Council approve the Final Balancing Change Order to the Contract with Cadillac Asphalt, L.L.C. in the amount of $63,621.05 for the 2008 Street Resurfacing Project;
RESOLVED, That the City Administrator be authorized to make the necessary adjustments to the project expenditure within the approved project budget to approve contingencies to the construction contract in order to satisfactorily complete the project; and
RESOLVED, That Council authorize the City Administrator to take the necessary administrative actions to implement this resolution.