Title
Resolution Authorizing the Purchase of Operating Materials used for Maintenance Activities within Field Operations Utilizing Governmental Pricing extended by Stoneco of Michigan ($77,840.00)
Memorandum
Attached is a resolution for your approval for the purchase of operating materials from Stoneco of Michigan. These operating materials are used for normal maintenance activities such as water main breaks and street repairs.
The Washtenaw County Road Commission solicited bids for operating materials and Stoneco of Michigan was the lowest responsible bidder. Stoneco has agreed to extend the governmental pricing to the City of Ann Arbor. Below is an estimate of the City’s purchase of materials through December 31, 2009.
|
Material |
Quantity/Tons |
Unit Price |
Total Costs |
|
MDOT 21AA - Limestone |
4,000 |
8.77 |
$35,080.00 |
|
Class II Sand |
2,600 |
5.25 |
$13,650.00 |
|
6A Washed Limestone |
2,500 |
10.45 |
$26,125.00 |
|
Ohio #2 - Stone |
300 |
9.95 |
$ 2,985.00 |
Stoneco of Michigan received Human Rights approval on November 12, 2008.
Approximately half of the above amounts are expected to be needed through June 30, 2009, with the remainder needed through December 31, 2009. Sufficient funds for the first half of this purchase are budgeted within the Public Services Area Operations and Maintenance FY 2009 budget. The remainder is expected to be budgeted in the Public Services Area Operations and Maintenance FY 2010 budget. Purchases after June 30, 2009, are contingent on funding in the FY 2010 budget.
Staff
Prepared by: Kirk Pennington, Field Operations Supervisor, Karla Henderson, Field Operations Manager
Reviewed by: Sue F. McCormick, Public Services Area Administrator
Approved by: Roger W. Fraser, City Administrator
Body
Whereas, The City uses operating materials for normal maintenance activities such as road maintenance and water main break repairs;
Whereas, Competitive bids were solicited by the Washtenaw County Road Commission and Stoneco of Michigan submitted the lowest responsible bid;
Whereas, Stoneco of Michigan received Human Rights approval on November 12, 2008; and
Whereas, Sufficient funds have been budgeted in the Public Services Area, Field Operations FY 2009 operating and maintenance budget for the proposed expenditures through June 30, 2009;
RESOLVED, That a purchase order for the supply of operating materials be authorized to Stoneco of Michigan for FY 2009 in the amount of $38,920.00;
RESOLVED, That the City Administrator be authorized to renew the purchase order for up to one additional year at the same price subject to the availability of funding; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.