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File #: 20-1946    Version: 1 Name: 1/4/20 Bell Equipment Emergency Purchase Order
Type: Resolution Status: Passed
File created: 1/4/2021 In control: City Council
On agenda: 1/4/2021 Final action: 1/4/2021
Enactment date: 1/4/2021 Enactment #: R-21-010
Title: Resolution to Ratify an Emergency Purchase Order Increase Request to Bell Equipment for Solid Waste Truck Rental ($66,090.95)
Attachments: 1. Bell Equipment Emergency Purchase Approval.pdf, 2. R15-312.pdf, 3. R-17-464.pdf
Resolution to Ratify an Emergency Purchase Order Increase Request to Bell Equipment for Solid Waste Truck Rental ($66,090.95)
The attached resolution ratifies an emergency increase to the purchase order with Bell Equipment for Solid Waste truck rentals. As provided in City Code Chapter 14, 1:317, the Public Services Area received emergency authorization to increase the purchase order with Bell Equipment in the amount of $66,090.95 for a total purchase authorization of $230,000.00.

Council Resolution R-15-312 and R-17-464 authorized a purchase order with Bell Equipment for solid waste truck rentals. The original purchase order amount included costs for fleet supplements during fall compost season and occasional short-term rental needs when trucks are inoperable. Earlier this year, one of the City's 3 trucks used to service trash and recycling dumpsters was permanently taken out of service. A replacement truck was ordered in August 2020, but the lead time on delivery is approximately 9 months, therefore necessitating a long-term truck rental. Public Works staff had hoped to shorten the length of the rental by providing trash and recycle collection with just 2 trucks, but trash and recycling volumes remain at a level where three trucks are optimal. By the time this determination was made, there were insufficient funds on the existing purchase order.
In accordance with approved Administrative Policy and Procedure No. 204 and City Code, Chapter 14, 1:317 Emergency Purchases and Contracts, City staff is now reporting this purchase to you and requesting authorization of same.
Bell Equipment complies with the City's non-discrimination and living wage ordinances.

Budget Impact: Funding of this expense will come from the budgeted repair costs associated with the out of service vehicles in the FY21 Solid Waste operations and maintenance budget.

Prepared by: Molly Maciejewski, Public Works Manager
Reviewed by: Craig Hupy, Public Service...

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