Title
Resolution to Approve a General Services Agreement for Electrical and Instrumentation Support Services with Utilities Instrumentation Service, Inc. for the Wastewater Treatment Services Unit, RFP #20-28 ($90,000.00)
Memorandum
Your approval is requested for a general services agreement with Utilities Instrumentation Service, Inc. (UIS) in the not-to-exceed amount of $90,000.00 (estimated $30,000.00 annually) through FY23 for electrical and instrumentation support services at the City's Wastewater Treatment Plant and six sewage lift stations.
In July 2020, the City issued RFP #20-28 for electrical and instrumentation support services for the Wastewater Treatment Services Unit for FY21, FY22 and FY23. The scope of work involves transformer testing, infrared testing of switchgears, testing of medium voltage breakers at City substations and generators, programming and calibration of instrumentation, Supervisory Control and Data Acquisition (SCADA) support and troubleshooting, and Programmable Logic Controller (PLC) programming.
The City received two proposals, one from UIS and one from Decima. The City utilized a weighted 100-point scoring system for evaluating the proposals based on qualifications, past involvement with similar projects, proposed work plan, and fee proposal. After evaluating the proposals, UIS received a score of 90, and Decima received a score of 70. Decima scored substantially lower than UIS in the areas of qualifications for this work, past involvement with similar projects, and proposed work plan, though their fees were lower. When considering all aspects of the evaluation, the City finds UIS to be the most qualified proposer providing the best value to the City. It is therefore recommended that City Council approve the general services agreement with UIS to provide electrical and instrumentation services as described in RFP #20-28.
UIS complies with the requirements of the City's Non-Discrimination and Living Wage ordinance.
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