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File #: 24-0109    Version: Name: 2/20/24 Golf Cart Lease with Golf Cars Plus
Type: Resolution Status: Passed
File created: 2/20/2024 In control: City Council
On agenda: 3/4/2024 Final action: 3/4/2024
Enactment date: 3/4/2024 Enactment #: R-24-074
Title: Resolution to Appropriate Funds and Approve a Golf Cart Lease with Golf Cars Plus ($796,050.00) and Appropriate Funding for the Purchase of Two Groundsmaster Mowers for Parks and Recreation ($48,921.00) (8 Votes Required)
Attachments: 1. March 4 City Council Proposed Amendment - Golf Cart Purchase.pdf, 2. Golf Cars Plus - City of Ann Arbor - Revised 2_5_24.pdf, 3. CITY OF ANN ARBOR - YMFUS SUBLESSEE AGREEMENT - FLEET UNITS 202402.pdf, 4. CITY OF ANN ARBOR - YMFUS SUBLESSEE AGREEMENT - YAMATRACK 202402.pdf
Related files: 24-0305
Title
Resolution to Appropriate Funds and Approve a Golf Cart Lease with Golf Cars Plus ($796,050.00) and Appropriate Funding for the Purchase of Two Groundsmaster Mowers for Parks and Recreation ($48,921.00) (8 Votes Required)
Memorandum
Attached for your review and action is a resolution to enter into a contract with Golf Cars Plus to lease 104 golf carts (63 of which have GPS systems) and three utility vehicles for the 2024 thru 2028 seasons with a one-year renewal for the 2029 season. These golf carts will be for use at Huron Hills and Leslie Park Golf Courses. The current golf cart lease expired at the end of the 2023 season.

Both Huron Hills and Leslie Park Golf Courses offer golf carts for customer rental. This is a significant revenue generator for both courses. In FY2023 golf cart rentals resulted in approximately $398,000.00 in revenue.

An Invitation to Bid (ITB #4725) was advertised on the Michigan Inter-governmental Trade Network as well as on the City of Ann Arbor Purchasing website.

Two bids were received by the City:

Golf Cars Plus
104 Golf carts (2024) at $195.00 per unit per month for six months: $121,680.00
63 YamaTrack GPS Units at $80.00 per unit per month for six months. $30,240.00
3 Utility UMAX carts (2023) at $405.00 per month for six months: $7,290.00

Total: $159,210.00 per year

Midwest Golf & Turf
104 Golf carts (2024) at $ 192.00 per month for six months: $119,808.00
63 GPS* Units at $78.00 per unit per month for six months. $29,484.00
3 Utility carts (2023) at $450.00 per month for six months: $8,100.00

Total: $157,392.00 per year

*The GPS units here did not include a 3rd customer service module that the Yamaha units did. To obtain this comparable unit, it increases Midwest Golf's bid by $24.00 per month totaling an additional $9,072.00 per year, raising their total to $166,464.00 per year.

Staff recommends moving forward with Golf Cars Plus and their annual bid of $159,210.00 per year. Staff i...

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