Title
Resolution to Approve the Purchase of Vehicles from Varsity Ford (Macomb County $535,050.00)
Memorandum
The attached resolution authorizes the purchase of two 2015 Ford F-450 cab & chassis at $38,399.00 each, one 2016 Ford F-350 1 ton pickup truck with the box deleted at $22,616.00, one 2015 Ford Transit Connect cargo van at $20,807.00, one 2016 Ford F-250 3/4 ton pickup truck with crew cab at $25,139.00, one 2016 Ford F-250 3/4 ton pickup truck with crew cab and four wheel drive at $29,876.00, nine 2016 Ford F-250 3/4 ton pickup trucks with four wheel drive at $26,275.00 each, four 2015 Ford Transit full size cargo vans at $23,259.00 each, and one 2015 Ford Transit Wagon 15 passenger van at $30,303.00 for a total of $535,050.00 from Varsity Ford, Ann Arbor, Michigan.
One of the primary objectives of the Fleet and Facilities Unit is to ensure that the City maintains a fleet that is reliable and affordable. One of the ways that we do this is by establishing a replacement schedule for each class of vehicle. This does not mean that once a vehicle hits the preset age that it is automatically replaced. When a vehicle comes up on the replacement schedule, we use a two step evaluation process. The first step looks at five categories, including the vehicle's age, miles/hours of use, type of service, reliability, maintenance and repair cost. The second step consists of the Fleet Service Supervisor's review of the vehicle repair history and general condition. Each category has point values that are assigned as follows:
AGE - one point for each year the vehicle is in service
MILES/HOURS - one point for each 10,000 miles or 330 hours of service
TYPE of SERVICE - one point for light duty use to five points for severe duty use
RELIABILITY - average # of work orders per month (1 <.25, 2 =.25 to .50, 3 =.50 to .75, 4=.75 to 1, and 5 = over 1 per month)
MAINTENANCE COST - repair cost as a percentage of purchase price (1 = 20 to 40%, 2 = 40% to 60%, 3 = 60%...
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