Title
Resolution to Approve a Professional Services Work Statement Agreement with Access Michigan, LLC for the Wheeler Data Center Roof Top Cooling Units Replacement ($220,000.00) (8 Votes Required)
Memorandum
The City of Ann Arbor and Washtenaw County, a tenant in the City of Ann Arbor Data Center since 2011, are equally sharing the cost of the proposed upgrades in the amount of $100,000.00 each. The attached resolution seeks approval of City Council in the amount of $200,000.00 on behalf of the Information Technology Services Unit along with a $20,000.00 contingency for the project. This purchase will allow City of Ann Arbor to enter a Professional Services Work Statement with Access Michigan, LLC for the installation of replacement rooftop cooling units for the secondary data center.
The current rooftop units are aging and unreliable. This equipment is critical to protecting network and server equipment that is essential to both the City of Ann Arbor and Washtenaw County.
Budget/Fiscal Impact: The City of Ann Arbor will pay for the full cost of the equipment and services ($200,000.00) and will be reimbursed by Washtenaw County for half of the cost ($100,000.00) as the data center is collaboratively used by both agencies. A 10% contingency ($20,000.00) is requested to cover any additional costs which may occur. It is requested that the funds be approved without regard to fiscal year. The City's share was budgeted in the FY2024 Information Technology Fund budget.
Staff
Prepared by: Jen Grimes, Infrastructure and Cybersecurity Manager
Reviewed by: Tom Shewchuk, IT Director
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, The rooftop cooling units described in the attached Professional Services Work Statement Agreement from Access Michigan, LLC will help the City data center to run with few interruptions to climate services that are critical to keep computing operations available to City and County staff and residents;
Whereas, City o...
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