Title
Resolution to Recommend Approval of a Professional Services Agreement with OHM Advisors to provide Parks with an Asset Management Plan and Appropriate Necessary Funds ($729,104.00) (8 Votes Required)
Memorandum
The Parks and Recreation Service Area has been reacting to several unplanned for projects over the last few years. Unplanned projects cause a strain on Park resources, both staff time, and funding. To have a sustainable future, Parks needs to have a better understanding of future upcoming projects. Being able to plan for known projects, will allow Parks to properly allocate resources, and look for outside funding such as grants and partnerships. An Asset Management Plan is an important tool that can be used to forecast future needs.
Parks solicited proposal from qualified consultants to complete an Asset Management Plan for the City's parks and park facilities. The purpose of an Asset Management Plan is to assess the current condition of park assets, determine the end of life of assets, and estimate the cost of replacement and repair of assets to help Parks get a clear picture of what needs to be done to maintain an expected level of service for the community. The final deliverable for this project will be a model that staff can use to plan for upcoming projects and expenditures, identify funding gaps, and help us understand how we are spending resources across the city to ensure equity.
Request for Proposal (RFP) #23-67 was released on November 17, 2023 and proposals were due on December 12, 2023. One firm, OHM Advisors, submitted a proposal in response to the RFP. City Staff reviewed the proposal, interviewed with the OHM Advisors team, and were able to ask pertinent questions regarding the project. After discussing the project, staff felt that OHM Advisors would be able to successfully complete the parks Asset Management Plan. Discussions between OHM Advisors and City Staff have taken place to coordinate inventory of assets to be assessed as p...
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