Title
Resolution to Approve Amendment no. 1 to the General Services Agreement with Ann Arbor Door Systems, Inc. for Overhead and Roll-up Door Preventative Maintenance, Assessment and Repair ($60,000.00 Increase, Total Contract Not to Exceed $185,000.00)
Memorandum
Attached for your review and approval is a resolution requesting approval of an increase to the existing general services agreement with Ann Arbor Door Systems, Inc. to perform overhead and roll-up door preventative maintenance, assessment and repair not to exceed $185,000.00.
The City of Ann Arbor performs preventative maintenance inspections and as needed repairs to overhead and roll-up doors at various buildings. These facilities have a total of seventy (70) overhead doors with motorized operators and ten (10) roll-up doors with motorized operators. The City shall pay for any repair services over and above that of the preventive maintenance service on a time and materials basis as outlined in ITB 4765.
A General Services Agreement (GSA) was approved by Council on May 5, 2025 (R-25-147) in an amount not to exceed $125,000.00 for FY26-27 projected needs. The GSA provides provisions for overhead door repairs and maintenance for City Hall, Fire Stations, Airport maintenance facility, and the Wheeler Service Center.
A request for an additional $60,000.00 to the existing purchase order for a revised contract total of $185,000.00 is proposed based on actual repairs and maintenance expenses outpacing prior cost projections.
Ann Arbor Door Systems, Inc. complies with the requirements of the City's Non-Discrimination and Living Wage Ordinances.
Budget/Fiscal Impact: Sufficient funds for overhead door maintenance and repair services are available within the appropriate approved FY27 operations and maintenance budgets of the affected facilities.
Staff
Prepared by: Robert West, Public Works Assistant Manager
Reviewed by: Paul Matthews, Public Works Manager
Jordan Roberts, Pu...
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