Title
Resolution to Approve a Professional Services Agreement with Harper Electric Inc. for On-Call Electrical Services (Not to Exceed $225,000.00) RFP #26-22
Memorandum
We recommend your approval of the attached resolution authorizing a professional services agreement for FY27 in an amount not to exceed $225,000.00 with Harper Electric Inc., to provide on-call electrical services at various City facilities. The contract would run through June 30, 2027. A purchase order in an amount not to exceed $225,000.00 would be issued for FY27.
The resolution also authorizes an option to renew the contract with Harper Electric Inc. for one additional two-year period, upon approval by the City Administrator, for a total amount not to exceed $675,000.00 over the life of the contract including all renewals, with the same terms and conditions subject to the annual appropriation of funds. Hourly rates for each year of the contract would be adjusted per the RFP fee proposal form.
The Office of Sustainability and Innovation has requested $125,000.00 of purchasing authorization annually over the life of the contract to address the stepped-up efforts to electrify City facilities, increase solar activities, EV charging infrastructure and building energy assessments. The Fleet and Facilities Unit is requesting $100,000.00 of purchasing authority annually for normal electrical maintenance and improvement needs for various City facilities.
Proposals were solicited for On-Call Electrical Services through RFP #26-22 issued by the City and opened on April 1, 2026. Of the four responses received, Harper Electric Inc., Ann Arbor, MI, was selected as the most responsive proposal to the RFP. The City has used Harper Electric Inc. for electrical work at most City facilities over the last seven years and has been satisfied with their performance. Harper Electric Inc. has also maintained their FY25 regular hourly rate for FY26.
As an on-call service, there is no guarantee of work or minim...
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