Title
Resolution to Approve a Service Agreement with UKG Inc. for UKG Pro Workforce Management and Human Capital Management Software for FY2027-FY2031 ($2,586,020.15) (8 Votes Required)
Memorandum
Attached for your review and action is a resolution to approve a service agreement with UKG Inc. for the implementation and subscription of UKG Pro Workforce Management (WFM) and Human Capital Management (HCM) software. This agreement transitions the City from its current legacy environment in place since 2007 for Time and Attendance to the latest UKG Pro WFM platform, providing enhanced capabilities for payroll, timekeeping, accrual tracking, advanced scheduling, mobile functionality, data analytics, AI functionality, and human resources service delivery.
This resolution replaces the FY2027-FY2028 subscription pricing previously authorized under the City's existing UKG agreement and establishes new subscription pricing for FY2027-FY2031 to reflect the transition from legacy UltiPro Time services to UKG Pro WFM and expanded HCM/WFM functionality.
The transition to UKG Pro WFM is a strategic initiative by the Payroll, HR, and Information Technology Departments to modernize the City's workforce management infrastructure and expand its core Time and Attendance, Payroll, and Human Resources product offerings.
The annual cost for the subscription services is calculated based on per-employee-per-month fees, fixed service fees, and applicable credits for the termination of legacy UltiPro Time services. The total requested authorization includes a 10% contingency to account for potential fluctuations in employee counts above the minimum quantities specified in the order form. The contract has been scoped so contingency funds are not expected to be needed; however, the contingency will be available if the City grows more than expected. There is a 0% year-over-year increase during the 5-year term.
Budget/Fiscal Impact: The total authorization requested for FY2027-FY2031 is ...
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