Title
Resolution Authorizing a Contract with Big Truck Rental, LLC for the Rental of Eight Rear Load Refuse Trucks ($138,000.00)
Memorandum
Please find attached for your consideration a resolution that authorizes a contract with Big Truck Rental, LLC for the rental of eight rear load refuse trucks to supplement the City's fleet for fall yard waste collection.
In the fall, the volume of yard waste drastically increases as a result of fallen leaves. The City's existing side load trucks have smaller "hoppers" designed for the one to two containers per stop experienced during normal yard waste collection periods.
The hopper is the area of the truck where the containers/bag are dump before being packed into the truck. The smaller the hopper the sooner the operator has to "pack" the truck. When the truck is packing, yard waste cannot be dumped into it until the compaction cycle is completed.
The rear load trucks we are renting have much larger hoppers and require the operator to "pack" the truck less frequently. These trucks are better suited for processing the multiple bags and containers per stop we experience in the fall months. In addition to using trucks with the larger hoppers for efficiency, the increased volume of fall yard waste requires this increase in the number of trucks sent out each day, in order to stay on schedule with weekly service at each residence.
The Fleet and Facilities Unit of the Public Services Area solicited bids for the truck rentals. Four requests were sent out but only one vendor was able to supply all eight trucks during the period we need them.
BIDDER COST #TRUCKS TOTAL
Big Truck Rental, LLC $14,000.00 per Truck 8 $112.000.00
Funds were budgeted and are available in the FY12 operations & maintenance budget of the Solid Waste Enterprise Fund.
Included in this resolution is a contingency of $26,000.00 for two additional week of rental based on a weekly rental rate of $1,625.00 per truck.
Big Truck Rental, LLC received Human Rights approval on September 1, 2011
Staff
Prepared by: Matt Kulhanek, Fleet and Facilities Unit Manager
Reviewed by: Craig Hupy P.E., Acting Field Operations Unit Manager
Sue F. McCormick, Public Services Administrator
Approved by: Tom Crawford, Interim City Administrator
Body
Whereas, The City of Ann Arbor will need to rent rear load refuse trucks for use in the fall yard waste collection program;
Whereas, Competitive bids were received by the Fleet and Facilities Unit of the Public Services Area and Big Truck Rental, LLC was the sole responsible bidder;
Whereas, Big Truck Rental, LLC received Human Rights approval on September 1, 2011; and
Whereas, Sufficient funds are budgeted in the Public Services Area Solid Waste Enterprise Fund adopted FY12 budget;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute a rental contract with Big Truck Rental, LLC after approval as to substance by the City Administrator and as to form by the City Attorney; and
RESOLVED, That the City Administrator be authorized to take all necessary administrative actions to implement this resolution.