Title
Resolution to Approve Schedule 6 of the Interagency Agreement for Collaborative Technology and Services for Enterprise Content Management (ECM) ($116,000.00)
Memorandum
Attached for your review and approval is a resolution which authorizes a four-year commitment to Washtenaw County for access to Enterprise Content Management services at an annual service cost of $29,000.00 beginning with FY2012. Services would be provided under the terms of the Interagency Agreement for Collaborative Technology and Services between the City, Washtenaw County, and the Ann Arbor Transportation Authority and approved by Council on May 2, 2011.
There are many benefits to the City of Ann Arbor in subscribing to this Washtenaw County-provided service.
1. The City of Ann Arbor avoids having to expend its own capital for a similar investment.
2. The City and County can develop best practices for managing and configuring the ECM platform to meet the data retention and backup needs of both organizations.
3. By choosing to collaborate on this service offering, the City of Ann Arbor and Washtenaw County will also be able to provide common Enterprise Content Management business continuity services to both organizations.
Included in the Washtenaw County service offering are software updates, access to technical support and retention of the proper licenses for use of the software.
The accompanying resolution authorizes the creation of a purchase order to process the annual payment to Washtenaw County for FY2012 in the amount of $29,000.00 for Enterprise Content Management as described above.
This expenditure is planned for and budgeted in the FY2012 Information Technology Services Fund budget and planned for in FY2013 - FY2015 Information Technology Service budgets and will continue to be budgeted in future ITS budgets.
Staff
Prepared by: Kathleen McMahon, Information Technology Services Unit
Reviewed by: Dan Rainey, Director, Information Technology Ser...
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