Title
Resolution to Approve the Procurement of Water Meters from Michigan Meter Technology Group, Inc. ($35,927.70)
Memorandum
Attached is a resolution to authorize a contract in the amount of $35,927.70 to Michigan Meter Technology Group, Inc. Bid Number ITB-4152 was issued in April, 2011 for Procurement of Water Meters to replenish depleted inventory of water meters.
The following four bids were received for furnishing water meters:
- Badger Meter, Inc. - $26,788.50 (base bid not submitted, unit prices read)
- SLC Meter Service, Inc. - $33,190.64 (Alt. Bid 1, base bid not submitted)
- Michigan Meter Technology Group, Inc. - $35,927.70
- Etna Supply Company - $40,440.00 (base bid not submitted, unit prices read, unit price list incomplete)
The bid documents requested submittal of pricing for Neptune meters. A technical review of meters available in the open market was conducted to determine which meter should be selected. The technical review focused on ease of product maintenance, product reliability, overall product quality and quality of customer service. The results of the technical review indicated that Neptune meters provided the most appropriate product for the City's needs. Only one bidder submitted bids including the specified meter brand; Michigan Meter Technology Group, Inc. The apparent low bidder did not supply pricing for the specified meters. In addition, it was desired to locate a vendor that could offer local technical support for their represented product. Michigan Meter Technology Group, Inc. is able to offer the desired local support through their office in Madison Heights, Michigan.
Since Michigan Meter Technology Group, Inc. submitted the only bid to supply the specified water meters, it is recommended that the bid from Michigan Meter Technology Group, Inc. for $35,927.70 be accepted, and that Michigan Meter Technology Group, Inc. be awarded the contract for Procurement of Water Meters.
The water meters and supplies to be purchased will be used for operations and maintenance (O & M) requirements such as new meter accounts, or to replace non-warranty meters.
Sufficient funds have been budgeted in the approved FY12 Public Services Area, Field Operations Unit, Water Supply System (0042) and Sewage Disposal System (0043) operating budgets.
Michigan Meter Technology Group, Inc. received Human Rights approval on June 6, 2011.
Staff
Prepared by: Nichole Woodward, P.E., Utilities Engineer, Field Operations
Reviewed by: Sue F. McCormick, Public Services Administrator
Approved by: Tom Crawford, Interim City Administrator
Body
Whereas, The Public Services needs to purchase water meters and supplies for operations and maintenance of the water system;
Whereas, Of the four bids received, Michigan Meter Technology Group, Inc., provided the only bid for the specified equipment;
Whereas, Funds are available in the approved FY12 Public Services Area, Field Operations Unit, Water Supply System ($17,963.85) and Sewage Disposal System ($17,963.85) operating budgets; and
Whereas, Michigan Meter Technology Group, Inc., received Human Rights approval on June 6, 2011.
RESOLVED, That Council accepts the proposal and awards a contract to Michigan Meter Technology Group, Inc., in the amount of $35,927.70 for the Procurement of Water Meters from the approved FY12 operating budgets of Water Supply System ($17,963.85) and Sewage Disposal System ($17,963.85);
RESOLVED, That the Mayor and City Clerk are authorized and directed to execute the contract for supply of equipment and supplies after approval as to substance by the City Administrator and approval as to form by the City Attorney; and
RESOLVED, That the City Administrator is authorized to take any necessary actions to implement this resolution.