Title
Resolution to Authorize Contract with Pranam Global Tech, Inc. to Construct Shade Structure at Veterans Memorial Park Pool and Establish Project Contingency ($43,010.00)
Memorandum
The attached resolution will authorize a contract with Pranam Global Tech, Inc. to construct a shade structure at Veterans Memorial Park Pool that will support a future photovoltaic (solar electric) installation. This project is part of the City's matching fund requirement for the Solar America Cities grant from the U.S. Department of Energy.
When completed, this project will be a highly visible demonstration of photovoltaic technology. Electricity from the installation will help to power Veterans Memorial Park Pool and Ice Rink, complementing the existing solar pool heating system. The shade structure will also provide a valuable amenity to pool visitors (similar to the existing shade structure at Fuller Pool).
The City is purchasing the photovoltaic collectors for this project separately because the manufacturer, Uni-Solar, has agreed to sell solar collectors at a greatly reduced cost only to the City of Ann Arbor based on our Solar America Cities Partnership and will not offer the same price to contractors. Installation of the photovoltaic collectors will be bid and contracted for separately as soon as the shade structure is completed.
Proposals for construction of the shade structure were solicited by the City's Parks and Recreation Services Unit under ITB-4166, two bids were received and Pranam Global Tech, Inc. was selected as the lowest responsible bid.
Funding for the project is available in the approved FY12 Energy Fund Operations and Maintenance budget ($33,010.00) and Community Service's approved Capital Park Maintenance and Capital Improvement Millage Budget ($10,000.00).
Construction is expected to start shortly after the contract is approved, and care will be taken to minimize impacts to pool users.
Staff
Prepared By: Andrew Brix, Energy Programs Manager; Amy Kuras, Parks Planner
Reviewed By: Sue F. McCormick, Public Services Administrator, Sumedh Bahl, Community Services Administrator
Approved By: Tom Crawford, Interim City Administrator
Body
Whereas, The City of Ann Arbor supports demonstrating renewable energy technology;
Whereas, City Council passed a resolution on May 1, 2006 setting a goal of 30% renewable energy for municipal operations;
Whereas, The City of Ann Arbor was selected by the U.S. Department of Energy as a Solar America City committed to implementing solar energy throughout the community by 2015;
Whereas, One of the tasks in the Solar America City grant is to construct a new solar demonstration installation at a City facility with City funding as match for the grant dollars;
Whereas, Pranam Global Tech, Inc. submitted the lowest responsible bid to ITB-4166, in the amount of $39,100.00, for construction of a shade structure at Veterans Memorial Park Pool that will house a photovoltaic installation;
Whereas, Pranam Global Tech, Inc. received Living Wage and Human Rights approval on June 2, 2011;
Whereas, This project will assist the City of Ann Arbor in continuing its leadership role in renewable energy;
Whereas, Funding for the project is available in the approved FY12 Energy Fund Operations and Maintenance budget ($33,010.00) and Community Service's approved Capital Park Maintenance and Capital Improvement Millage Budget ($10,000.00).
RESOLVED, That the City Council authorize a contract with Pranam Global Tech, Inc. in the amount of $39,100.00 for the construction of the shade structure at Veterans Memorial Park Pool;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said contract following approval as to substance by the City Administrator and approval as to form by the City Attorney;
RESOLVED, That a contingency amount of $3,910.00 be established within the project budget and that the City Administrator be authorized to approve change orders to the contract with Pranam Global Tech, Inc., not to exceed $3,910.00 in order to satisfactorily complete this project;
RESOLVED, That the City Administrator is authorized to take the necessary administrative actions to implement this resolution and approve change orders with contingency funds;
RESOLVED, That City Council authorize the funding of the contract and the contingency amounts for the life of the project without regard to fiscal year.