Title
Resolution to Award a Construction Contract to Audia Concrete Construction, Inc. ($121,139.05; Bid No. ITB-4134) for the Burns Park Permeable Alley Project
Memorandum
Attached for your review and approval is a resolution to award a construction contract to Audia Concrete Construction, Inc. in the amount of $121,139.05 for the Burns Park Permeable Alley Project.
The Burns Park Permeable Alley Project consists of the reconstruction of an approximately 12-foot wide 500-foot long residential alleyway running between Wells Street and Scott Court in the Burns Park neighborhood. The project will include the replacement of the existing deteriorated concrete pavement with a permeable concrete pavement section. The permeable pavement will allow some rainwater to pass through the pavement, be temporarily stored in a stone reservoir beneath the pavement, and gradually infiltrated back into the ground.
A Public Meeting was held on January 19, 2011 to present the project to the local residents and the property owners to receive feedback. City staff gave a brief presentation about the project, and answered questions from the residents. The discussion focused mainly on the extent of the construction work to be done, its effect on the residents, and the project schedule.
Plans and specifications were distributed electronically to contractors, subcontractors, and suppliers. Two bids were received and opened on May 27, 2011. The bid, in the amount of $121,139.05 is approximately $4,818.00 lower than the engineer's estimate of $125,957.00. A summary of the bids is attached.
The project budget is estimated to be $200,000.00 and is being funded by the Approved Storm Water Capital Budget. That in turn will be repaid as a loan to the State Revolving Fund (SRF) and will include 50% loan forgiveness.
The Washtenaw County Water Resources Commissioner (WCWRC) has secured a low-interest rate loan on behalf of the City and will reimburse the Storm Water Fund for its share of the project. The WCWRC will be assessing the City over a maximum of 20 years for this project with installments not to exceed $33,000.00 per year. The first payment is included in the approved FY12 Storm Water Fund operations and maintenance budget.
Audia Concrete Construction, Inc. received Human Rights approval on May 27, 2011.
Staff
Prepared by: Homayoon Pirooz, P.E., Project Management Manager
Reviewed by: Sue F. McCormick, Public Services Administrator
Approved by: Tom Crawford, Interim City Administrator
Body
Whereas, It is necessary to reconstruct the existing residential alley between Wells Street and Scott Court;
Whereas, Bids were received by the Procurement Unit on May 27, 2011 and Audia Concrete Construction, Inc. of Milford, MI, was the lowest responsible bidder at $121,139.05;
Whereas, The contractual proposal sets forth the services to be performed by said company, and the payments to be made by the City therefore, all of which are agreeable to the City;
Whereas, It is now necessary to enter into a contract with said company for said construction project; and
Whereas, Audia Concrete Construction, Inc. received Human Rights approval on May 27, 2011 and complies with the living wage ordinance;
Whereas, funding for this project is available in the approved Storm Water capital budget;
Whereas, A low-interest SRF loan has been secured through the Washtenaw County Water Resources Commissioner for the project, which includes 50% loan forgiveness;
Whereas, Proceeds from the SRF loan will reimburse the Storm Water Fund; and
Whereas, The SRF debt payment is included in the approved FY12 Storm Water operations and maintenance budget;
RESOLVED, That a contract in the amount of $121,139.05 be awarded to Audia Concrete Construction, Inc. for the construction of the Burns Park Permeable Alley Project (Bid No. ITB-4134);
RESOLVED, That a contract contingency amount of $13,000.00 be established and that the City Administrator be authorized to approve change orders to the construction contract with Audia Concrete Construction, Inc., not to exceed $13,000.00 in order to satisfactorily complete this project;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said contract after approval as to form by the City Attorney, and approval as to substance by the City Administrator;
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.