Title
Resolution to Approve Purchase of Carbon Dioxide (CO2) for Water Treatment from Continental Carbonic Products, Bid No ITB-4157 ($49/ton, estimated $30,000.00/yr)
Memorandum
Your approval is requested to authorize the purchase of carbon dioxide (CO2) for the water treatment process from Continental Carbonic Products. The Water Treatment Services Unit uses carbon dioxide in the softening process and for reducing the cost of disinfection. The estimated total cost for the purchase of Carbon Dioxide for FY12 is $30,000.00.
The following bids were received:
Continental Carbonic Products $49/ton
JCI Jones No Bid
It is recommended that the resolution be approved to satisfy the Water Treatment Services Unit's requirement of carbon dioxide for FY12 from Continental Carbonic Products as the lowest responsible bidder.
Funds are specifically budgeted for this purchase in the approved FY12 Operations and Maintenance budget for the Water Supply System.
It is also recommended that the purchasing agreement be extended for up to three additional years at no increase in cost if the vendor is agreeable, and if the City deems it to be in its best interest.
Staff
Prepared by: Molly Wade, Manager, Water Treatment Services
Reviewed by: Sue F. McCormick, Public Services Administrator
Approved by: Tom Crawford, Interim City Administrator
Body
Whereas, The Water Treatment Services Unit uses carbon dioxide (CO2) in the softening process and for reducing the cost of disinfection;
Whereas, Contracts for supplying estimated requirements are the most stable and cost-effective way of meeting treatment needs;
Whereas, Of the bids received to supply CO2 per Bid No ITB-4157, Continental Carbonic submitted the lowest bid; and
Whereas, Continental Carbonic received Human Rights approval on May 18, 2011.
RESOLVED, That Council accept the Continental Carbonic bid of $49/ton for CO2 and freight in accordance with the terms of Bid No ITB-4157;
RESOLVED, That the City Administrator be directed to enter into a purchasing agreement in accordance with this resolution at a projected cost of approximately $30,000.00 for FY12;
RESOLVED, That the agreement be renewed for up to three one-year periods provided both parties agree to an extension;
RESOLVED, That the purchase of CO2 in the estimated amount of $30,000.00 be funded by the approved FY12 Operations and Maintenance Budget of the Water Supply System; and
RESOLVED, That the City Administrator be authorized to take all necessary actions to implement this resolution.