Title
Resolution to Award a Purchase Order for Water Main Infrastructure Materials to ETNA Supply Company. ($54,965.00) ITB - 4148
Memorandum
Attached for your review and approval is a resolution to authorize the purchase of water main infrastructure materials totaling $54,965.00, from ETNA Supply Company for the Field Operations Service Unit, Public Services Area.
City staff prepared and sent request for bids to several companies for materials and supplies. The bids were divided into five groups, with each group distinguished by the type and size of the materials. ETNA Supply Company was determined to be the lowest responsible bidder for groups 4 and 5 totaling $54,965.00.
Group 1
East Jordan SLC Meter Municipal Supply ETNA Michigan Pipe
$29,213.55 $25,246.65 $29,151.10 $24,721.75 $29,605.00
*HD Supply's bid of $27,700.43 was incomplete
*Progressive Plumbing - No bid
Group 4
East Jordan ETNA Michigan Pipe HD Supply
$34,358.30 $30,243.25 $35,920.00 $30,800.80
*Progressive Plumbing - No bid
*SLC Meter - No bid
*Municipal Supply - No bid
ETNA Supply Company received Contract Compliance approval on August 10, 2010.
Funds are available in the Public Services Area, Field Operations Service Unit, Water Supply System's FY11, operating budget.
Staff
Prepared by: Craig Hupy, Field Operations Manager
Reviewed by: Sue F. McCormick, Public Services Administrator
Approved by: Tom Crawford, Interim City Administrator
Body
Whereas, The Public Services Area, Field Operations Service Unit has available funds for this purchase in the approved FY11, Water Supply System's operation and maintenance budget;
Whereas, Staff sent bid documents for water main infrastructure materials to several companies;
Whereas, The bids were divided into five groups with each company having the opportunity to bid on all five groups;
Whereas, It was determined that ETNA Supply Company was the lowest responsible bidder for groups 1 and 4, totaling $54,965.00; and
Whereas, ETNA Supply Company received Living Wage and Contract Compliance approval on August 10, 2010;
RESOLVED, That City Council approves the purchase of materials and supplies from ETNA Supply Company in the amount of $54,965.00;
RESOLVED, That the City Administrator be authorized to issue purchase orders in the amount of $54,965.00 to ETNA Supply Company; and
RESOLVED, That City Council authorizes the City Administrator to take necessary administrative action to implement this resolution.