Title
Resolution Approving a Purchase Order with Oakland County for CLEMIS Information Services for FY2011 and FY2012 (Not to Exceed $160,462.00)
Memorandum
The attached resolution seeks approval of a purchase order to Oakland County in an amount not to exceed $160,462.00 for the continuation of CLEMIS Public Safety Information Sharing Services for the Ann Arbor Police Department for FY2011 and FY2012.
CLEMIS, provided through Oakland County, provides public safety technology solutions including Computer Aided Dispatch (CAD), CAD Mobile, Report Management System, fingerprinting and mug shots for use by local police and sheriff agencies. The use of this highly specialized and integrated technology service allows many public safety organizations across Southeast Michigan, including Washtenaw County, to share information and intelligence across agency and government boundaries, improving public safety responsiveness and the overall safety of the Ann Arbor and Washtenaw County communities.
The City of Ann Arbor has been a participating member of CLEMIS since August 2005.
The funding for participation in CLEMIS information sharing services was budgeted and approved in the FY2011 Information Technology Services Unit budget, and is planned for in the FY2012 IT Fund Budget. Authorization of the payment plan will allow for the issuance of a Purchase Order in the amount of $80,231.00 for FY2011, as well as authorization of payment of a purchase order for $80,231.00 in FY2012, subject to and subsequent to annual budget approval in next fiscal year. Under the terms of the Agreement, it may be terminated for non-appropriation should funds for FY2012 not be approved.
We recommend that the attached resolution for the amount of $160,462.00 for FY2011 and FY2012, be approved.
Staff
Prepared by: Daniel Rainey, Director, Information Technology Services Unit
Reviewed by: Barnett Jones, Chief of Police and Safety Services Area Administrator and Tom Crawford, CFO and Financial And Administrative Area Administrator
Approved by: Roger W. Fraser, City Administrator
Body
Whereas, The City of Ann Arbor requires that efficient and interoperable information sharing services be maintained for public safety agencies, allowing for the effective delivery of safety services within the City of Ann Arbor and throughout Washtenaw County;
Whereas, CLEMIS, provided through Oakland County, provides public safety technology solutions including Computer Aided Dispatch (CAD), CAD Mobile, Report Management System, fingerprinting and mug shots for use by local police and sheriff agencies;
Whereas, The use of this highly specialized and integrated technology service allows many public safety organizations across Southeast Michigan, including Washtenaw County, to share information and intelligence across agency and government boundaries improving public safety responsiveness and the overall safety of the Ann Arbor and Washtenaw County communities;
Whereas; The City of Ann Arbor has been a participating member of CLEMIS since August 2005;
Whereas, The City has planned, approved and budgeted for CLEMIS Information Services in the FY2011 Information Technology Services Unit budget; and
Whereas, The City has planned for CLEMIS Information Services in the FY2012 Information Technology Services Unit budget; and
RESOLVED, That City Council approve continued participation of CLEMIS Information Services by and through Oakland County for the sharing of public safety information for FY2011 and FY2012, and issuance of a purchase order not to exceed $160,462.00; the expenditure of funds thereunder to be available regardless of fiscal year, and
RESOLVED, That City Council approve renewal of the CLEMIS agreement and Related Two-year Payment Plan with Oakland County for a total of $160,462.00 subject to annual budget appropriations during the term of the Agreement;
RESOLVED, That City Council approve a purchase order in the amount of $80,231.00, for FY2011 to CLEMIS Information Services by and through Oakland County for year one of the Agreement; and
RESOLVED, That the City Administrator be authorized to take all necessary administrative actions to implement this Resolution regardless of Fiscal Year.