Title
Resolution to Approve an Agreement with Decision Support Systems, LLC, DBA Allovance for Capital Improvement Plan Prioritization Software and Consulting Services for FY2026 - FY2031 ($308,625.00)
Memorandum
Attached for your review and approval is a resolution which authorizes a six-year license, support, and professional services agreement with Decision Support Systems, LLC, DBA Allovance ("Allovance") in the amount of $308,625.00. This amount includes $284,625.00 for annual licensing and $24,000.00 to be used on an hourly, contractual basis for custom development services.
Budget/Fiscal Impact: The FY2026 portion of $47,437.50 for annual licensing is planned for and will be paid from the proposed Information Technology budget. The remaining $237,187.50 for annual licensing is anticipated to be budgeted for in the FY2027 through FY2031 Information Technology budgets as follows:
FY 2027: $47,437.50
FY 2028: $47,437.50
FY 2029: $47,437.50
FY 2030: $47,437.50
FY 2031: $47,437.50
The City of Ann Arbor has successfully used the Allovance software for the past five years to manage its Capital Improvement Plan (CIP). The Allovance platform has provided a comprehensive solution for strategic prioritization and capital planning, integrating strategic scoring, project alignment, and resource-based planning. The software has supported the development of transparent, data-driven CIPs and has been instrumental in enhancing the City's planning processes.
The new agreement will continue to provide the City with access to the Allovance web-based platform for unlimited users, maintain and host the platform with software updates, ensure uptime and security of the software, and provide user support through in-app chat, email, and video-based training resources. All previously implemented configurations, including City of Ann Arbor CIP models, strategic value scorecards by asset group, revenue source and fiscal year scheduling, and custom CIP report formats, will be main...
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