Title
Resolution to Approve a Construction Contract with Miller Bros. Const., Inc. for the South Seventh Street and Greenview Drive Improvements Project (RFP 24-08; $6,672,524.00) and to Appropriate $2,285,000.00 from the Stormwater Fund; $2,075,000.00 from the Street, Bridge and Sidewalk Millage Fund; and $1,356,000.00 from the Major Streets Fund (8 Votes Required)
Memorandum
Attached for your review and approval, please find a resolution to approve a construction contract between the City of Ann Arbor and Miller Bros. Const., Inc. (Miller Bros.) in the amount of $6,672,524.00 for the South Seventh Street and Greenview Drive Improvements Project (RFP 24-08).
The scope of this project includes:
• Water main replacement on:
• S. Seventh Street - Delaware to Scio Church
• Greenview Drive - S Seventh to Scio Church
• Greenview Drive - Scio Church to W Stadium
• Storm water detention system on Seventh and the northern portion of Greenview
• Road narrowing, extra wide sidewalk, and resurfacing on Seventh
• Road narrowing, intersection bumpouts, and resurfacing on the northern portion of Greenview
• Miscellaneous storm inlet replacements, cross walk bumpout, and resurfacing on the south portion of Greenview
Many of the scope items listed above (such as road narrowing, crosswalks, and bumpouts) were arrived at through an extensive public engagement process held over the course of 2022 and 2023.
The construction of the project is scheduled to begin in April 2024 and continue through November 2024.
Engineering staff supervised the creation of plans and contract documents and bid the project through the City’s Procurement Unit. On February 27, 2024, six proposals were received for this work. A selection committee comprised of Public Services staff reviewed the proposals and determined which bidder was the Best Value based on the criteria in ORD-21-41:
• Qualifications, Experience, & Accountability (20%)
• Workplace Safety (20%)
• Workforce Development (20%)
• Social Equity & Sustainability (20%)
• Schedule of Pricing/Cost (20%)
After reviewing and scoring the proposals, staff ranked the responding firms in the following order:
1. Miller Bros. Const., Inc.
2. Bailey Excavating, Inc.
3. E.T. MacKenzie Company, Inc.
4. DiPonio Contracting, Inc.
5. Fonson Company, Inc.
6. Verdeterre Contracting, Inc.
Miller Bros. received the highest score among the proposals reviewed by the selection committee. Therefore, staff recommends awarding the contract for this project to Miller Bros. Miller Bros complies with the City’s Non-Discrimination and Living Wage ordinances.
Budget/Fiscal Impact: This project is included in the Capital Improvements Plan for Seventh and Greenview (UT-WS-16-40, UT-ST-14-22 and TR-SC-14-21) and the section of Greenview north of Scio Church (UT-WS-12-02, UT-ST-20-03, TR-SC-18-04). The estimated total cost of the project is $9,342,064.00. Partial funding for the project is included in the approved FY24 capital budgets of the Water Supply System Fund; Stormwater Fund; Street, Bridge and Sidewalk Millage Fund; and Major Street Fund, as well as the FY24 Sewage Disposal Fund Operations and Maintenance Budget. The remaining funding will be available in the appropriate FY25 budgets if so, approved by Council.
Fund Project Cost
Water Supply System Fund $ 3,615,000.00
Stormwater Fund $ 2,285,000.00
Street, Bridge and Sidewalk Millage Fund $ 2,075,000.00
Major Street Fund $ 1,356,000.00
Sewage Disposal Fund (O&M) $ 11,064.00
Total $ 9,342,064.00
Staff
Prepared by: Nicholas S. Hutchinson, P.E., City Engineer
Reviewed by: Brian Steglitz, Public Services Area Administrator
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, The existing water mains in the project area have been identified as needing upgrade or replacement;
Whereas, The watersheds of this project were identified as needing flooding mitigation to relieve downstream flooding during storm events;
Whereas, Public engagement has been conducted for the reconfiguration of the streets with the final design chosen to promote an All Ages and Abilities bike network;
Whereas, Funding for the project is included in the approved capital budgets of the Water Supply System Fund; Stormwater Fund; Street, Bridge and Sidewalk Millage Fund; Major Roads Fund, and Sanitary Fund;
Whereas, The City of Ann Arbor received six proposals for this work on February 27, 2024 and Miller Bros. Const., Inc. received the highest score among the proposals reviewed by the selection committee; and
Whereas, It is now necessary to enter into a contract with Miller Bros. Const., Inc. for the performance of this work;
RESOLVED, That City Council approves a construction contract with Miller Bros. Const., Inc. in the amount of $6,672,524.00 for South Seventh Street and Greenview Drive Improvements Project (RFP 24-08);
RESOLVED, That the South Seventh Street and Greenview Drive Improvements Project expenditure and revenue budgets be increased by $5,716,000.00 with the sources of funding being the appropriation from the approved Stormwater Fund Capital budget ($2,285,000.00); the approved Street, Bridge and Sidewalk Millage Capital budget ($747,000.00); the approved Major Street Fund Capital Budget ($519,000.00); the FY25 Street, Bridge, and Sidewalk Capital budget ($1,328,000.00) and the FY25 Major Streets Fund Capital Budget ($837,000.00); FY25 funding subject to Council approval;
RESOLVED, That a contingency amount of $670,000 be established within the project budget and that the City Administrator be authorized to approve construction change orders not to exceed that amount, in order to satisfactorily complete this project;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said agreement after approval as to substance by the City Administrator and approval as to form by the City Attorney;
RESOLVED, That the City make the following declaration for the purpose of complying with the reimbursement rules of Treasury Regulations 1.150-2 pursuant to the Internal Revenue Code of 1986, as amended: that the City reasonably expects to reimburse itself for expenditures for the costs of the Project with proceeds of Bonds; and
RESOLVED, That the City Administrator be authorized to take necessary administrative actions to implement this resolution, including issuing temporary and permanent Traffic Control Orders and night work authorizations as required for the construction of the project.