Title
Resolution to Approve a Purchase Order to Thalner Electronic Laboratories, Inc. for the Purchase of Audio/Video Technology for the City of Ann Arbor Council Chambers ($164,633.21)
Memorandum
Attached for your review and action is a resolution authorizing the creation of a purchase order to Thalner Electronic Laboratories, Inc. in the amount of $164,633.21 plus a 6% contingency of $9,877.99 for the purchase of audio/video technology for council chambers.
The existing audio/video technology utilized by the city’s Community Television Network (CTN) and other technology supported by the city IT department is approximately ten years old and in need of replacement to support today’s technologies and customer needs. The city IT department and CTN solicited 2 vendors to assess our current environment and provide proposals.
After evaluating both solutions the IT department and CTN are recommending the solution from Thalner Electronic Laboratories, Inc. The current video production system was designed and installed by Thalner Electronic Laboratories, Inc. which makes them well qualified to modify and update the original design and installation. The proposed solution includes upgrading the main video production unit as well as utilizing some of the existing CTN equipment, resulting in cost savings as well as reduced training time for staff. Thalner Electronic Laboratories, Inc. is local to Ann Arbor in the case of needed support and maintenance, has previously provided services to the CTN Manager and IT Director in the past, and has been in business since 1965.
Pricing from vendors is as follows:
• MDIS - $174,709.95
• Thalner Electronic Laboratories, Inc. - $164,633.21
Budget/Fiscal Impact: The City Administrator’s Office and IT have included and budgeted for the cost of the purchase in FY 2024 as follows:
• $100,000 - IT Technology Fund
• $75,000 - General Fund City Administrator Budget
Staff
Prepared by: Tom Shewchuk, ITSU Director
Reviewed by: Gregory McDonald, CTN Manager
Reviewed by: Marti Praschan, CFO
Approved by: Milton Dohoney Jr., City Administrator
Body
Whereas, Council Chambers technology is approximately ten years old and in need of replacement;
Whereas, The city IT department and CTN sought proposals from two vendors to assess and provide quotes to replace council chambers technology;
Whereas, the city IT department and CTN is recommending issuing a purchase order to Thalner Electronic Laboratories, Inc. for the replacement of council chambers technology in the amount of $164,633.21;
Whereas, Funding for the council chambers technology upgrade is budgeted for and available in the approved FY 2024 for the City Administrator’s office and the Information Technology Department; and
Whereas, Thalner Electronic Laboratories, Inc. complies with the requirements of the City’s Non-Discrimination and Living Wage ordinances;
RESOLVED, That City Council approve a purchase order with Thalner Electronic Laboratories, Inc. for the purchase of the council chambers technology upgrade in the amount of $164,633.21;
RESOLVED, That the City Council approve a six percent (6%) contingency ($9,877.99) for this project, subject to City Administrator approval;
RESOLVED, That the amounts authorized herein may be used without regard to fiscal year; and
RESOLVED, That the City Administrator be authorized to take all necessary actions to implement this resolution.